Now is the time to submit orders for letterhead, envelopes, and business cards for the upcoming academic year, according to Reneé Byrd, printing services. This allows the publication team to schedule production throughout the summer. Please estimate usage for the next academic year and order accordingly. Letterhead is available by the ream (500 sheets) or by the case (4,000 sheets). Envelopes are available by the box (500) or by the case (2,500). When ordering, include a sample of each item and indicate if any changes are necessary. For more information, contact Byrd at 8115 or stationery@up.edu.
Marketing & Communications
Faculty/Staff Kickball Extravaganza, May 15
Kickball aficianados Joe Kuffner and Mary Beebe, marketing and communications, are organizing yet another UP faculty/staff kickball extravaganza, scheduled for Thursday, May 15, at 4 p.m., on the Shipstad Quad. The weather is forecast to be in the mid-80s, so come out and enjoy the sunshine with your colleagues. Players of all skill levels are welcome, and please feel free to invite anyone you would like… the more the merrier! If you’d like to play, RSVP to kuffnerj@up.edu or beebe@up.edu.
Stationery Orders Due Soon
University administrative assistants and office managers are asked to order stationery for the fall 2014 semester, according to Linda Gill, printing services. An order form is available at http://tinyurl.com/lybl8ty. It can be filled out and submitted to stationery@up.edu. Printing services would like to be able to schedule printing of departmental letterhead and envelopes over the summer break. For more information contact Mistie Calcagno, printing services, at 8115.
Rachel Barry-Arquit Appointed Director of Marketing and Communications
Rachel Barry-Arquit has been appointed the director of marketing for the University of Portland. She had been serving in that role as interim director since October 2013.
Prior to serving in the role in an interim capacity, Barry-Arquit served with distinction as the University’s creative director. Under her leadership, the University has won numerous awards and accolades for many projects including pieces for admissions, academics, inserts in the Portland Business Journal, the Rise Campaign and more.
“Rachel came to the University in December 1996 and has admirably performed in a variety of roles in the marketing and communications office,” said Laurie Kelley, vice president for University relations. “In her expanded role as director, Rachel will oversee the University’s marketing and communication efforts including branding, advertising, social media, PR, print and on-line publications as well as oversight of the University’s printing and mailing services departments.”
In 2009, Rachel was awarded the Rev. Charles Miltner, C.S.C., Award, the University’s highest staff award, presented to an employee who has been of outstanding service to the University. Rachel has a BA in journalism and music from the University of Oregon and an MBA from Portland State University. She and her husband, Greg Arquit, have one son.
Deadlines For 2014-2015 Bulletin Revisions
Updates to the narrative section of the 2014-2015 University Bulletin (program descriptions, requirements, anything but the course descriptions section) were due to reviewers by Monday, March 17, according to Matt Baasten, associate provost.
While all schools and departments are set up differently, in most cases “reviewers” are deans or associate deans; updated bulletin sections are submitted to them by “editors,” who can be admin assistants, program specialists, department chairs, or whoever is tasked with bulletin updates in each program or office.
Reviewers must submit their sections for approval (approvers are Matt Baasten and Marc Covert, no need to submit separately) by Monday, March 31. The publication deadline for the online 2014-2015 Bulletin is Wednesday, May 14. A calendar with deadlines for bulletin updates through 2016-2017 can be found on the registrar’s webpage at http://www.up.edu/showimage/show.aspx?file=21431.
As in the past two academic years, all updates will be made through the Sitecore updating tool provided to UP by Smartcatalog. The Sitecore login page can be found at http://smartcatalogiq.com/sitecore/login. A user’s guide for bulletin updates is available at http://help.smartcatalogiq.com/en/iq-user-guide. There are also podcasts from the original Sitecore training sessions:
- Day 1: http://tinyurl.com/77ckx8k
- Day 2: http://tinyurl.com/kcdeqad
- Admin Training: http://tinyurl.com/ljne7uq
For more information or help with updating your bulletin pages, please contact Marc Covert, marketing and communications, at 8132 or mcovert@up.edu.
State of UP and Alumni Awards, April 1
University president Rev. E. William Beauchamp, C.S.C., will give his final State of the University Address and present the Alumni Awards on Tuesday, April 1, at the Multnomah Athletic Club, 1849 S.W. Salmon. Doors open at 11:30 a.m., with the program from noon to 1 p.m. Seating is limited. Cost is $20 per person ($5 for students), or $200 for a table of 10. Register online at http://rise.up.edu/events.
Fr. Beauchamp’s talk will include an update on the $175 million RISE Campaign for the University of Portland, and other factors affecting the University’s success. Also on the agenda will be the annual Alumni Awards. This year’s winners are Clara Bickford Halvorson ’48, winner of the Distinguished Alumni Award; Joe Womac ’00, winner of the Fr. Tom Oddo, C.S.C. Outstanding Service Award; Rachel Prusynski ’09, winner of the Contemporary Alumni Award; and UP senior Gilbert Resendez, winner of the Thomas A. Gerhardt ’55 Memorial Award for Student Leadership.
For more information contact the marketing and communications office at 7202 or speaker@up.edu.
Don’t Miss “Grimm,” March 14
The long wait to see the episode of “Grimm” which was filmed on the UP campus is nearly over. The episode will air on Friday, March 14, at 9 p.m. on NBC (KGW Channel 8). Filmed during winter break, the episode will feature interior and exterior shots of Romanaggi Hall, and even some UP student extras. You’ll have to watch to find out more!
New Printer Installation, Feb. 26-27
Printing services will be replacing one of their printers and will not be able to run large color print jobs on Wednesday, February 26 or Thursday, February 27, according to supervisor Linda Gill. Please plan print jobs for this week accordingly. For more information contact printing services at 7200 or lgill@up.edu.
2015-2016 Bulletin Updates
Faculty and staff members who are tasked with updating their departmental and office information in the 2015-2016 University Bulletin need to submit changes to reviewers by Monday, March 16, according to Tom Greene, provost. The Smartcatalog tool used to update information can be accessed by going to the “Provost” section under the Academics pulldown menu on the main UP webpage. The link is located under “Faculty Resources” at http://tinyurl.com/ad5nzkk (“Smart Catalog (Online Bulletin) Login”) or by using this link (http://smartcatalogiq.com/sitecore/login). Access is limited to designated users who have been issued usernames and passwords.
A list of deadlines for Bulletin updates is available here.
For assistance with usernames, passwords, new accounts, or using the Smartcatalog tool, contact Marc Covert, marketing and communications, at 8132 or mcovert@up.edu.
Join the UP Shamrock Run Team
All faculty and staff are invited to show their UP pride and help out a great cause by joining the University’s Shamrock Run team. The run/walk takes place on Sunday, March 16, 2014, at Waterfront Park in downtown Portland. Those who join the team will get some great UP gear and will be able to pick up their race packets with official race shirt, race bib, and UP gear, on campus a week before the race.
Registration information for the Shamrock Run can be found here (choose the “team” option; the UP team code is 1070). Race registration closes on Wednesday, January 22.
Last year, the UP team was the 8th largest at the Shamrock Run, consisting of 157 runners and walkers. Because of the great turnout, we were able to raise $785 for the Bill Reed Scholarship Fund. This year, if we have at least 75 members on the UP team, Shamrock Run will donate $5 per person to the University’s Recreation and Wellness Center, which will break ground in May 2014. More information can be found here. Questions? Feel free to contact Amy Shelly (shelly@up.edu), Roya Ghorbani-Elizeh (ghorbani@up.edu), or Bridget Bimrose (bimrose@up.edu) in marketing and communications.