Tuition remission requests for fall 2019 are due by Thursday, June 20, according to Laura Barnard, human resources. Please note, this date has been moved up to allow appropriate processing time by HR, financial aid, and student accounts. Forms can be found at the Human Resources Benefit Website. Remember, a tuition remission request form must be submitted every semester an employee or eligible dependent is intending to take courses. Please submit the requests by the following deadlines to avoid a late fee from student accounts:
- Fall term: June 20
- Spring term: November 5
- Summer term: April 15
Please note, there are separate forms for undergraduate and graduate course work. Keep in mind, graduate level tuition remission benefits will be taxable to the employee on the value above $5,250 for attempted credits and subject to applicable withholdings. When an eligible spouse receives graduate level tuition remission, the entire tuition remission amount is taxable to the employee and subject to applicable withholdings. This taxable benefit will be reflected on the employee’s W-2 form of the tax year the remission was applied. Details regarding the taxable benefit can also be found on the Human Resources Benefit Website.
A representative from TIAA, which administers the University’s retirement accounts, will be on campus for financial counseling sessions on May 28, 29, and 30, according to Laura Barnard, human resources. Appointments with Rebecca Rohleder (pictured) are available during work hours on those days in the Career Center in Orrico Hall. Schedule your appointment today at www.tiaa-cref.org/schedulenow or by calling TIAA at 877.842.2028 (press 5 to schedule an appointment). This will be the last TIAA campus visit until school resumes in September.
Please email firstname.lastname@example.org with questions.
A representative from TIAA, which administers the University’s retirement accounts, will be on campus on March 26-28, according to Laura Barnard, human resources. Financial counseling appointments with Rebecca Rohleder (pictured) are available during work hours on those days in the Career Center in Orrico Hall. Schedule your appointment today at www.tiaa-cref.org/schedulenow or by calling TIAA at 877.842.2028 (press 5 to schedule an appointment).
Please email email@example.com with questions.
Title IX Informational Session for faculty members will take place on Wednesday, February 13, from 4 to 5:30 p.m., in Mago Hunt Center Theater. Sandy Chung (vice president for human resources and Title IX coordinator for compliance) and Matthew Rygg (associate vice president for student development and Title IX coordinator for education) will be present, as will Tom Greene, provost. Chung and Rygg will provide an overview of the work done this year by the Title IX team, and will respond to questions. Please submit questions in advance using this form.
The 2019 employee contribution limits to 403(b) accounts have been set by the Internal Revenue Service (IRS). Employees can contribute up to $19,000 to their 403(b) plans in the 2019 calendar year. For those age 50 and over, an additional “catch-up” amount of $6,000 is allowed by the IRS for a total maximum limit of $25,000. Those who wish to change their individual retirement contributions for 2019 can do so by filling out the Voluntary Retirement Contribution Form on the Human Resources Benefits website and email the completed form back to firstname.lastname@example.org.
You can also sign up for a TIAA counseling session with Rebecca Rohleder, who will be on campus during work hours starting Tuesday, January 29 through Thursday, January 31, in the Career Center at Orrico Hall. Schedule an appointment today at www.tiaa-cref.org/schedulenow or by calling TIAA at 877-872-2028 (press 5 to schedule an appointment).
Staff awards for 2018 were presented at the annual Staff Christmas Luncheon on Monday, December 17. The winners are:
- Charles Miltner, C.S.C., Award – Mike Murphy, housekeeping
- Hooyboer Outstanding Professional Staff Award – Aimee Davidse
- Margaret W. Henzi Award for Outstanding Office Support – Kelly Margheim
- Ted Deiss/Joyce and Virgil Dodson Outstanding Physical Plant Employee Award – Maria Esther Andrade
- President’s Citation – Daniel McGinty
- President’s Team Award – University Relations
Employees were also honored for milestone years of service to the University:
- Five years: Maria Erb, Ben Kahn, Nancy Nofziger, Karina Handeland, Alison Knoedler, Dan Seabeck, Pasha Spencer-Levitan, Belgin Inan, Dave Houglum, Connie Ozyjowski, Jared Rees, Ann Harris, Curt Pederson, David Bachman, Bret Sorg, Brian Tatro, Yodit Derese, Peterson Luksh, Julia Marquez, Susan Rudolph, Carmen Ruiz, Emina Haurdic, Roland Hutabarat, Molly Cullen, Abby McMahon, Tyler Hale, Jessica Wode, Colin Dunn, Andrew Ridenour, Michele Sunderland.
- Ten years: David Taylor, Eric Barger, Kim Nguyen, Anne Rassmussen, Allen Hansen, Janet Turner, Kelly Margheim, Melissa Peterson, Maria Vega, Jim Ravelli, Daniel Kabele.
- 15 years: Jason Brough, Melissa McCarthy, Bryce Strang, Manu Jauregui, Jeromy Koffler, Sheila Smith, Rev. Edwin Obermiller, C.S.C.
- 20 years: Jason McDonald, Marty Williams, Karen Lee, Aimee Davidse, Jamie Strohecker, Sharon Haner, Catherine Coulter, Thomas Greene, Brenda Greiner.
- 25 years: Deborah MacKinnon, Beth Rumely.
- Over 35 years: Connie Tamashiro
- 40 years: Vicky Hamilton.
For more information contact HR at email@example.com or x8981.
There will be a brown bag lunch session on Title IX open to all employees on Friday, January 11, from noon to 1 p.m., in the quiet side of Bauccio Commons, according to Meg Farra, human resources. Please come if you have questions or would like to learn more about the University’s efforts to address Title IX requirements.
Please RSVP to Farra at firstname.lastname@example.org.
With the start of 2019, employees are reminded to use the new Allegiance debit cards that should have been received in late December for all 2019 Flexible Spending Account expenditures. Flexible Spending Accounts are set up with Allegiance at this time. You can access your online profile with the following steps:
- Go to www.askallegiance.com.
- Select the Health/Reimbursement Login.
- Click on Register a New User.
- You will then be prompted to enter in some personal identifiers – including your SSN# and the zip code of your primary residence.
- Click Submit
If you have any trouble accessing the account online, please email email@example.com for assistance.
Please be aware that Discovery Benefits debit cards expired mid-December 2018 and therefore issued new cards around the same time the Allegiance cards were sent out. Please note, both cards have the same activation phone number on them and look identical until you peel the white activation label off the cards, you will see that one set is for Discovery Benefits (2018 provider) and one for Allegiance (2019 provider). The Discovery Benefits cards should no longer be used now that 2018 has passed.
Reimbursements and receipts for any 2018 expenditures will still need to be submitted to Discovery Benefits and not the new provider Allegiance. You have until March 30, 2019 to submit reimbursement requests for 2018 with Discovery Benefits.
As noted previously, any unused 2018 medical flex spending balances between $20 and $500 will rollover to Allegiance in late April, 2019, and will be available for 2019 expenditures at that time. You did not have to elect a 2019 Allegiance medical FSA account for the rollover to occur.
Also, copays for self-referral massages through Kaiser CHP Program are not eligible for medical Flexible Spending accounts. Only massages that are prescribed by a doctor for a diagnosed medical condition will be eligible for medical FSA expenditures in 2019.
You can find all forms needed for both vendors in PilotsUP here.
For more information contact human resources at firstname.lastname@example.org.
This year’s Staff Christmas Luncheon takes place on Monday, December 17. The social opens at 11:30 a.m., seating starts at 12:15 p.m., and the formal program begins at 12:45 p.m. This year’s luncheon will be held in the Beauchamp Recreation and Wellness Center.
This is the time to connect with old friends and new, enjoy a delicious holiday buffet, enter for a chance to win prizes, and celebrate achievements of your coworkers.
Again this year, there will be a slideshow during the event with photos of departments and staff. Please send any favorite photos you’d like to have included to email@example.com. Christmas-themed photos are especially welcome.
Please keep in mind that the Christmas party is for staff only; with continued growth as a community there is not sufficient room available for student employees or family members.
Please RSVP with regrets only to firstname.lastname@example.org.