There will be a brown bag lunch session on Title IX open to all employees on Friday, January 11, from noon to 1 p.m., in the quiet side of Bauccio Commons, according to Meg Farra, human resources. Please come if you have questions or would like to learn more about the University’s efforts to address Title IX requirements.
Please RSVP to Farra at email@example.com.
With the start of 2019, employees are reminded to use the new Allegiance debit cards that should have been received in late December for all 2019 Flexible Spending Account expenditures. Flexible Spending Accounts are set up with Allegiance at this time. You can access your online profile with the following steps:
- Go to www.askallegiance.com.
- Select the Health/Reimbursement Login.
- Click on Register a New User.
- You will then be prompted to enter in some personal identifiers – including your SSN# and the zip code of your primary residence.
- Click Submit
If you have any trouble accessing the account online, please email firstname.lastname@example.org for assistance.
Please be aware that Discovery Benefits debit cards expired mid-December 2018 and therefore issued new cards around the same time the Allegiance cards were sent out. Please note, both cards have the same activation phone number on them and look identical until you peel the white activation label off the cards, you will see that one set is for Discovery Benefits (2018 provider) and one for Allegiance (2019 provider). The Discovery Benefits cards should no longer be used now that 2018 has passed.
Reimbursements and receipts for any 2018 expenditures will still need to be submitted to Discovery Benefits and not the new provider Allegiance. You have until March 30, 2019 to submit reimbursement requests for 2018 with Discovery Benefits.
As noted previously, any unused 2018 medical flex spending balances between $20 and $500 will rollover to Allegiance in late April, 2019, and will be available for 2019 expenditures at that time. You did not have to elect a 2019 Allegiance medical FSA account for the rollover to occur.
Also, copays for self-referral massages through Kaiser CHP Program are not eligible for medical Flexible Spending accounts. Only massages that are prescribed by a doctor for a diagnosed medical condition will be eligible for medical FSA expenditures in 2019.
You can find all forms needed for both vendors in PilotsUP here.
For more information contact human resources at email@example.com.
This year’s Staff Christmas Luncheon takes place on Monday, December 17. The social opens at 11:30 a.m., seating starts at 12:15 p.m., and the formal program begins at 12:45 p.m. This year’s luncheon will be held in the Beauchamp Recreation and Wellness Center.
This is the time to connect with old friends and new, enjoy a delicious holiday buffet, enter for a chance to win prizes, and celebrate achievements of your coworkers.
Again this year, there will be a slideshow during the event with photos of departments and staff. Please send any favorite photos you’d like to have included to firstname.lastname@example.org. Christmas-themed photos are especially welcome.
Please keep in mind that the Christmas party is for staff only; with continued growth as a community there is not sufficient room available for student employees or family members.
Please RSVP with regrets only to email@example.com.
Title IX is offering three brown bag lunch sessions for staff and faculty to learn more about Title IX. To attend, please join in one of the upcoming informational sessions:
- Thursday, December 6, noon to 1 p.m., quiet side of the Commons
- Friday, December 7, noon to 1 p.m., 5th floor conference room, Waldschmidt Hall
- Friday, January 11, noon to 1 p.m., quiet side of the Commons
Please contact Meg Farra, human resources, with any questions at firstname.lastname@example.org.
A representative from TIAA, which administers the University’s retirement accounts, will be on campus on Tuesday, December 4 through Thursday, December 6, according to Laura Barnard, human resources. Financial counseling appointments with Rebecca Rohleder (pictured) are available during work hours on those days in the Career Center in Orrico Hall. Schedule your appointment today at www.tiaa-cref.org/schedulenow or by calling TIAA at 877.842.2028 (press 5 to schedule an appointment).
Please email email@example.com with questions.
Employees are reminded that Spring 2019 tuition remission requests are due by November 15 in order to avoid late charges on students’ accounts. There are separate application forms for undergraduate course work and graduate courses. A tuition remission summary is also available on the HR website at this link.
For more information, stop by the HR offices on the fifth floor of Waldschmidt Hall or e-mail firstname.lastname@example.org.
Every year at the Christmas luncheon for staff members, the University presents four staff awards:
- Rev. Charles Miltner, C.S.C. Award: Awarded to employees who have been of exemplary and outstanding service to the University. This is University of Portland’s highest award and includes all categories of staff employees.
- Margaret Henzi Award: Awarded to administrative or office support employees who have performed their jobs in an exemplary manner, while positively representing the University to the many and varied constituencies it serves.
- Deiss/Dodson Award: Awarded to outstanding physical plant employees who exemplify the qualities of pride in their work, and dedication to the University. Beginning in 2011, the Deiss and Dodson award were combined into one award; prior to 2011, they had been separate awards.
- Hooyboer Award: Awarded to outstanding professional staff members who exemplify quality and collaboration, and who make a positive impact on the University community.
If you would like to nominate a staff member, please do so by November 8, 2018. The nomination form can be accessed using this link.
A list of former award recipients can be found here.
For more information contact HR at email@example.com.
The 2018 UP Wellness Fair hosted by human resources is coming up on Friday, November 2, from 10 a.m. to 1 p.m., in the Beauchamp Center. All benefit providers will be onsite to answer questions, along with neighborhood community partners who offer wellness services. In addition, athletics and Beauchamp Center staff will be hosting a table. Each faculty or staff member who visits the Wellness Fair will receive a raffle ticket to win fabulous door prizes provided by our vendors. We look forward to seeing you there!
For more information contact HR at firstname.lastname@example.org.
Faculty and staff who are covered under UP’s Kaiser health insurance will have an opportunity to receive a flu vaccination sponsored by the HR office on Thursday, October 4, from 10:30 a.m. to 1 p.m. The clinic will be held on campus in Franz Hall room 120. Please bring a Kaiser Permanente card along with photo ID to receive a flu shot.
For more information contact Laura Barnard, HR, at email@example.com.