UPbeat

News for and about University of Portland faculty and staff.

Campus Services

Order Opening Mass Regalia by July 15

It is time for faculty to place rental regalia orders for the fall 2019 Opening Mass, according to university events. The Mass takes place on Saturday, August 24. Orders can be placed online by visiting the Josten’s website. Click on the link for Graduation Caps and Gowns, and select Faculty /Staff Rentals-Opening Mass.
The last day to order without incurring a $15 late fee is Monday, July 15, so please place orders as soon as possible. Rental regalia can be picked up on Saturday, August 24, in the Chiles Center from 3:30 to 5 p.m.
For more information contact university events at events@up.edu or x7523.

Clark Library: UP’s History Digitized 

Thanks to a generous gift from Gary Malecha, political science, and Elise Moentmann, history, the Clark Library has digitized A Century of Teaching, Faith, and Service: The University of Portland 1901-2001 at http://library.up.edu/century. This companion to Jim Covert’s A Point of Pride, also digitized at http://library.up.edu/pointofpride, is a lovely photo-heavy history of our University authored by Fr. James T. Connelly, C.S.C., emeritus history. The online version is full color and searchable, making this important work available to audiences beyond campus.

Summer Traffic Restrictions, Road Closures: May 13-July 20

With the conclusion of the 2018-2019 academic year, work will commence to complete the plaza, road, and landscaping work that was started last summer for Dundon-Berchtold Hall. As with last year, the road between the Pilot House and Waldschmidt Hall will be closed. A preliminary schedule has the road closed starting on May 13 and re-opening on or before July 20.

In order to accomplish this, there are going to be changes to the traffic flow entering and exiting campus beginning next week and continuing through construction completion.

Please read the information below carefully and refer to the map located at the Facilities Planning & Construction page link here.

Main entrance: Beginning Monday, May 13, traffic coming onto the campus via the main drive off of Willamette Boulevard will be required to stop and turn right by the Pilot House and proceed to the main lot. Cars will not be able to proceed any further along the main drive past the Pilot House to reach the Waldschmidt parking lot or Kenna Road.

Kenna Road (near Kenna and Shipstad Halls, off Willamette boulevard): Southbound traffic on Willamette Blvd. will be allowed to turn right to enter onto Kenna Road at the southeast edge of campus. Traffic departing campus from Kenna Road can only turn right onto Willamette Blvd. and proceed south. Northbound traffic on Willamette Blvd. cannot turn left onto Kenna Road, but must either proceed into the main entrance or must turn around further north and proceed back to the right turn entry into Kenna Road. Kenna Road will be striped to provide two lanes for traffic moving in both directions from Willamette Blvd. to the Waldschmidt parking lot.

Portsmouth Avenue: All buses visiting campus will be directed to enter via Portsmouth Avenue, which will not be affected by the construction. This includes buses for camps or athletic events.

Fortunately, there will be no additional loss of parking spaces during the summer, and there will be no restrictions to pedestrian access for the plaza, bookstore, and Pilot House.

Clery Act Information Request: Please Report by May 31

To comply with federal law, specifically the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of Portland is required to report “statistics concerning the occurrence of the following criminal offenses reported to local police agencies, or to any official of the institution who has significant responsibility for student and campus activities: murder, sex offenses, robbery, aggravated assault, burglary and motor vehicle theft,” according to Gerald Gregg, public safety. In 2015, the Violence Against Women Act added dating violence, domestic violence, and stalking to the list of crimes that must be reported. The University must also report any of these offenses that were hate crimes, as well as any other hate crimes that may have resulted in bodily injury or fear of bodily injury.

For the purposes of the Clery Act, the law broadly defines campus security officials as an employee of the institution who “has significant responsibility for student and campus activities.” Pastoral or professional counselors are exempt from reporting these crimes. Yet, in the interest of providing a more complete picture of campus crimes, pastoral and professional counselors may voluntarily share information with security/police to include in the statistics. You do not need to identify the victim.

If you are not exempt from reporting and are aware of any crimes that occurred from January 1, 2018 through December 31, 2018 that were not reported to law enforcement, the Health Center, Campus Ministry, or the public safety department, it is important you forward that information to Gregg no later than May 31, 2019.

Please include the location of the incident, and it would be very helpful to provide the date of the incident. In addition, a brief description of the incident is needed so it can be properly classified following guidelines established by the FBI Uniform Crime Report program. A Crime Statistic Report Form and the Crime Definitions that should be used to report the incidents can be found here and here.

If you have any questions about this request, or if you would like to discuss the specifics about an incident, please contact Gregg at x7161 or via e-mail to gregg@up.edu.

Fiscal Year Ends June 30: Important Dates, Reminders

The University’s fiscal year ends on Thursday, June 30, and there are some important dates and reminders to note:

  • Expenses submitted prior to June 30 which are for travel or events occurring in fiscal year 2020 will be accrued, and paid against the fiscal year 2020 budget.
  • Reimbursement and Payment Request forms to be paid against the fiscal year 2019 budget need to be submitted to the controller’s office no later than Friday, July 12.
  • All goods and services purchased must be received by June 30. Any deliveries received after June 30 will be charged to the fiscal year 2020 budget.

For more information on all fiscal year-end procedures see “Fiscal Year-End Procedures” on the Controller’s Office webpage, or contact Lori Watson at x7393 or duax@up.edu.

TIAA Representative Visit, May 28-30

A representative from TIAA, which administers the University’s retirement accounts, will be on campus for financial counseling sessions on May 28, 29, and 30, according to Laura Barnard, human resources. Appointments with Rebecca Rohleder (pictured) are available during work hours on those days in the Career Center in Orrico Hall. Schedule your appointment today at www.tiaa-cref.org/schedulenow or by calling TIAA at 877.842.2028 (press 5 to schedule an appointment). This will be the last TIAA campus visit until school resumes in September.

Please email benefits@up.edu with questions.

Faculty & Staff Green Dot Training, June 12

All faculty and staff are invited to join the Health and Counseling Center for Green Dot Training on Wednesday, June 12, from 9 a.m. to 1 p.m., in the Terrace Room. This training will introduce the basic elements of Green Dot, focusing specifically on the vital role University employees play in establishing and reinforcing the culture that students and colleagues exist within. This training is designed to help employees understand the expanded definition of “bystander” and to equip all employees to integrate their jobs with key behaviors that establish two norms: (1) power-based personal violence won’t be tolerated, (2) everyone does their part to keep the UP community free from violence and fear of violence.

Please register by contacting Megan Cohara, Health and Counseling Center, at coharam@up.edu or x8125.

UP Named First Forward Institution by Center for First Generation Student Success

The University of Portland has been honored as a First Forward institution by the National Association of Student Personnel Administrators (NASPA) Center for First Generation Student Success, according to Matt Daily, Health and Counseling Center. The First Forward designation recognizes institutions of higher education who have demonstrated a commitment to improving experiences and advancing outcomes of first-generation college students. Selected institutions receive professional development, community-building  experiences, and a first look at the Center’s research and resources.

Daily notes that UP is one of three schools in the Pacific Northwest to be selected (UW and WSU), and the only private/Catholic school. UP is also the only school (2 or 4 year) of the 91 total schools in the state of Oregon to receive the honor.

Selected institutions will send representatives to the First Forward Workshop to be held in Orlando in June and will participate in monthly phone calls, virtual professional development, goal setting, blog development, annual reporting, and more. After two successful years in the program, institutions are eligible to apply for the Advisory leadership designation.

For more information, contact Daily at x7895 or daily@up.edu.

Are You First In Your Family to Go to College?

A First-Generation (FGEN) college student is defined as when an individual attends college when neither their mother nor father earned a 4-year college degree. The Shepard Academic Resource Center supports programming specifically for UP First-Generation (FGEN) students, and can use the help of faculty and staff. We would love to update our master roster of current UP faculty and staff that were FGEN students themselves. If you were an FGEN student, please take a moment and contact Matt Daily, assistant director, program manager for special populations in the Shepard Center, at daily@up.edu. We would love to connect with you!

Summer 2019 Faculty, Staff, Alumni Trips

Hey, faculty and staff! This summer the Outdoor Pursuits program has some pretty neat trips for you!  The trips and programs are designed for faculty, staff, and alumni to attend. Whether you are looking for a casual day hike or want to learn a new skill such as backpacking, Outdoor Pursuits has got the trips for you. All food, equipment, transportation, and instruction is included with OPP trips.

See the full schedule here. Register at the Outdoor Pursuits office in the back of the Beauchamp Recreation Center or contact Matthew Libby at libby@up.edu.