UPbeat

News for and about University of Portland faculty and staff.

Printing Services

Mailing Rates Increasing Jan. 26

The U.S. Postal Service has announced increases from 2-4.1 percent overall for Priority, Express, Media, International, and special services such as Certified Mail starting January 26, 2020. First-class letter mail remains the same with no increase and is .55 for a first-class stamp. Mailing services director Mary Scroggins would like to provide this information as a service to UP faculty, staff, and students. Scroggins most likely had nothing to do with the increased rates.

For more information contact printing and mailing services at x7000 or printjobs@up.edu.

Printing Services: New “My Order Desk” Software Launch

Printing services is announcing the launch for their new Web to Print software program, “My Order Desk,” according to director Mary Scroggins. All future print requests and paper orders will be placed through the new site. The program offers tools to track and see costs, view project histories, order reprints, and more.

To get started, please follow this link for instructions to sign up and begin placing all of your requests via the website located at myapps.up.edu.

Please call printing services at x7200 or email printjobs@up.edu for questions, comments, and feedback.

Spring Book Orders, Course Pack Submissions Due by Friday, Nov. 1

All spring 2020 book orders and course pack submissions are due to printing services no later than Friday, November 1. The lead time is needed to assure all copyrights are properly adhered to and to allow time for large large print orders.

How to place book orders

Even if your class does not use a textbook, please let Barnes and Noble know.

For course pack submissions: Submit course pack materials to printing services no later than November 1, 2019 to ensure they are on the Barnes and Noble shelves prior to the start of classes.

For more information email printjobs@up.edu or call x8101; please ask for Kassie Hansen.

Course Materials & Lab Manual Request Deadline: June 24, 2019

The deadline for fall 2019 course pack materials and lab manual requests from faculty to printing services came and went on Monday, June 24, 2019, according to Mary Scroggins, printing services. To date her office has received a total of 13 requests.

All faculty are asked to submit their requests as soon as possible. Due to the high volume of lead-time required for course pack production, materials received after the deadline may not be available in the bookstore for sale at the start of the semester. Printing services produced 5,730 course packs for the 2018-2019 school year, with a total of 627,781 pages.

Course syllabi requests must be received by printing services by August 12, 2019 as well.

For more information, contact printing services at x7200 or printjobs@up.edu.

Fall Course Materials, Lab Manual Deadline: June 24, 2019

Due to the high volume of lead-time required for course pack production, materials received after the deadline may not be available in the bookstore for sale at the start of the semester.

If you have any questions about this change, please contact printing services at x7200 or printjobs@up.edu. Please also submit print requests to printjobs@up.edu.

New Process for All Purchased Class Materials

The printing and mailing services office and the Pilot House bookstore are now partnering for the purchase of course packs and lab manuals, according to Mary Scroggins, printing and mailing services. This new process goes into effect for spring 2019 orders. Exams, handouts, and other not-for-purchase items will not be affected.

Faculty will still send their requests to printjobs@up.edu. Printing services will submit all materials to be purchased for classes through an outside vendor, Xanedu. The vendor will then create print-ready documents with a barcode embedded so the bookstore can sell them.

To ensure that there are no delays in students receiving class materials, please follow these guidelines:

  • For copyrighted content: Submit your request to printjobs@up.edu six weeks prior to sale date.
  • For non-copyrighted content: Submit your request to printjobs@up.edu four weeks prior to sale date.

Once your order is finalized, Xanedu will send it to printing services for production. Printing services will no longer directly handle any of the copyright clearance authorization or file preparation for course packs and lab manuals. When the order is complete, printing services will deliver it to the bookstore for student purchase.

Please keep in mind that it is critical to order purchased class materials on time. Printing services can no longer just print late orders on the spot.

For any questions about this change, contact Kassie Hansen, printing and mailing services, at x8101, or Linda Gill or Mary Scroggins at x7200.

 

Personal Packages? Please Don’t Send to Campus

Due to the high volume of packages that are received for on-campus students and official University of Portland business, personal packages for faculty, staff, and off-campus students are not to be sent to the University address, according to Mary Scroggins, printing and mailing services. For more information contact the mail center at x7179.

New Course Pack Ordering, Printing Process

Printing and mailing services and the UP bookstore are partnering for the purchase of course packs, worksheets, lab manuals, and other class materials. This new process goes into effect for apring term orders and is meant to streamline processes.

Faculty will still send their requests to printjobs@up.edu. Printing services will now submit all materials to be purchased for classes through an outside vendor called Xanedu, which will in turn create print-ready documents with a barcode embedded so the bookstore can sell them.

To ensure there are no delays in students receiving class materials, please follow these guidelines:

  • For copyrighted content: Submit your request to printjobs@up.edu six weeks prior to sale date.
  • For non-copyrighted content: Submit your request four weeks prior to sale date.

Once your order is finalized, Xanadu will send it to printing services. Printing services will no longer directly handle copyright clearance authorization or file preparation. When the order is complete, printing services will deliver the order to the bookstore. All class materials will then be picked up by students at the bookstore.

If you have any questions about this change, please contact Linda Gill or Mary Scroggins at x7200.

Now’s The Time for Stationery Orders

Now is the time to submit orders for letterhead, envelopes, business cards, and forms for the upcoming academic year, according to Reneé Byrd, printing services. This allows the publications team to schedule production throughout the summer. Please estimate usage for the next academic year and order accordingly. Letterhead is available by the ream (500 sheets) or by the case (2,500). When ordering, please include a sample of each item and indicate if any changes are necessary. For more information, contact Byrd at x8115 or printjobs@up.edu.

Spring 2018 Course Packs Due Now, Please

Spring 2018 course packs, class notes, and other materials were due to printing services no later than Monday, December 4. Any faculty who still need to submit these materials are asked to do so as soon as possible. This allows enough time for obtaining copyright, copying, and binding all the materials, and will ensure that your requests are ready before the spring semester starts.  Course packs, class notes, and materials are processed in the order they are received. Printing services will notify you when your orders are complete and ready for students to purchase. If you have any questions, please contact Kassie Hansen at x8101 or e-mail printjobs@up.edu.