08-03-2015

Please Update Emergency Notification Information

September 4, 2015

The University of Portland takes the safety and security of the University community very seriously. An important component of UP’s crisis preparedness is the emergency notification system, UP Alert. Please take a moment to update your emergency notification information on the Pilots UP home page at https://pilots.up.edu. The link where you can add or edit contact information for the UP Alert system is in the lower right hand corner of the page.

For more information contact public safety at 7161 or publicsafety@up.edu.

List Student Jobs Now, Please

August 7, 2015

The fall/spring academic year hiring period begins on August 15, according to Laura Barnard, financial aid. Over the next weeks, hundreds of students will be checking the online job board to find a job for fall semester. Listing job openings on the online job board is the most efficient way to ensure departments get the most qualified applicants for available positions and ensures equal job access for all students. Student job listings are needed as soon as possible.

Departments hiring student employees this fall are asked to submit job openings prior to August 15 through the jobs tool web site at https://appstwo.up.edu/studentjobs. All fall job postings will go live on August 15 for students to view. You may contact Barnard at 7311 or studentemployment@up.edu as soon as positions are filled and she will remove them from the job board.

Beauchamp Center Tours

August 7, 2015

As the Beauchamp Recreation and Wellness Center takes final shape, guided tours will be conducted each Wednesday at 4:30 p.m., starting July 29. Tour groups will have a limit of 10 people. To set up a tour, contact Liz Winters, recreational services, at 7294 or evanse@up.edu. The facility will be open for use beginning August 24.

Campus Resource Fair, Aug. 21

August 7, 2015

The Office of Residence Life will be hosting its Campus Resource Fair during hall staff training in August, and all departments and offices are invited to participate. The Resource Fair will be held on Friday, August 21, from 12:45 to 2 p.m. This is an opportunity to connect resident assistants to as many departments on campus as possible and to potentially provide them with programming knowledge and ideas. RAs will also be able to assist in getting each department’s name and mission out to the on-campus student population.

To set up a table at this year’s Campus Resource Fair, contact Bryn Rose, residence life, at roseb@up.edu by Wednesday, August 12.

Hiring Requirements For Fall Semester Student Workers

August 7, 2015

All student supervisors need to make sure each of their student employees is officially on the department’s payroll before allowing students to begin working for fall semester, according to Laura Barnard, financial aid. All new student employees must submit a completed referral form to financial aid before their first day on the job. New student workers who have never worked on campus before must fill out a Form I-9 and a Form W-4 before receiving a referral form and before they may begin working. Completing the Form I-9 includes providing proof of identity and eligibility to work in the United States by providing original, unexpired documents such as:

Social Security card and picture ID
Birth certificate and picture ID
U.S. passport.

If a student has been working during the summer and will continue in that same job for the fall the student does not need to submit a new referral form. Also, if a student was rehired on the rehire roster last spring, the student will not need to submit a new referral form for the fall. To verify whether a student may begin working in the fall, contact Barnard at 7311 or studentemployment@up.edu.

Say Cheese, Please: Photo Shoot, Aug. 25

August 7, 2015

A professional photo shoot for new faculty and employees or those who would like to update their headshot photos will be on Tuesday, August 25, from 9 a.m. to 12 noon, in Shiley Hall Vollum Study Room on the second floor. Photo sessions should take no more than five minutes. To make an appointment, e-mail mktg@up.edu with the time that you are available.

Teachers, Parents Take Note: New Recommendation For Meningitis B Vaccine

July 31, 2015

The Centers for Disease Control and Prevention has recommended that decisions to vaccinate adolescents and young adults 16 through 23 years of age against serogroup B meningococcal disease (MenB) should be made at the individual level with healthcare providers, according to Susan Chisum, health center. College students, who spend lots of time together in close quarters, are more likely to catch and spread meningitis. The University health center recommends that students and their families discuss the matter with their health care providers to determine if they should receive the vaccine.

To learn more about Meningitis B, please click on this link or contact the University Health Center at 7134 or health@up.edu.

Microsoft Office 365: Time To Get Your Head in The Cloud

July 31, 2015

The Advisory Council for Enterprise Services (ACES) has recommended that the Office of Information Services provide Microsoft Office 365 Cloud Services to all students, faculty, and staff as part of ongoing efforts to enhance communication and increase collaboration. The Office 365 suite of products is an integrated set of tools intended to seamlessly allow communication between individuals and groups across stationary and mobile platforms. It includes cloud e-mail and calendar functions, file sharing, and collaboration tools such as OneDrive and Skype, as well as online and client versions of Microsoft Office Applications. Office 365 will allow increased access using phones, tablets, laptops, or desktops. In addition, implementing Office 365 will enable students, faculty and staff to collaborate with each other. With data centrally located, documents can be shared with groups for real time simultaneous editing.

For information about Office 365 features and benefits, the project timeline, as well as answers to frequently asked questions, visit the Office 365 Project website at sites.up.edu/office365.

Events Office Moves To New Location

July 31, 2015

The university events office has moved from its house on Portsmouth Avenue to make way for the new student dormitory to be erected in that location, according to Sean Ducey, university events. Their office is now located in the physical plant parking lot, down the hill behind Orrico Hall in a double wide trailer. Contact information for events staff will remain unchanged.

For more information call 8434 or e-mail events@up.edu.

Tuition Remission Reminder

July 31, 2015

Employees are reminded that fall 2015 tuition remission requests were due by July 1 in order to avoid late charges on students’ accounts. If you forgot to turn your fall remission request in, please do so as soon as possible, and please remember you might have late fees applied at this point.

There is a separate application form for undergraduate course work and graduate courses. A tuition remission summary is also available on the HR website at this link.

For more information, stop by the HR offices on the fifth floor of Waldschmidt Hall or e-mail hr@up.edu.