UPbeat

News for and about University of Portland faculty and staff.

Marketing & Communications

2015-2016 Bulletin Updates Due March 16

University of Portland, upFaculty and staff members who are tasked with updating their departmental and office information in the 2015-2016 University Bulletin need to submit changes to reviewers by Monday, March 16, according to Tom Greene, provost. The Smartcatalog tool used to update information can be accessed by going to the “Provost” section under the Academics pulldown menu on the main UP webpage. The link is located under “Faculty Resources” at http://tinyurl.com/ad5nzkk (“Smart Catalog (Online Bulletin) Login”) or by using this link. Access is limited to designated users who have been issued usernames and passwords.

A list of deadlines for Bulletin updates is available at http://tinyurl.com/p8pmy4y.

For assistance with usernames, passwords, new accounts, or using the Smartcatalog tool, contact Marc Covert, marketing and communications, at 8132 or mcovert@up.edu.

Going For Gold (And Silver And Bronze)

goldThe marketing and communications office has received a number of awards from the CounciI for Advancement and Support of Education (CASE) in its 2014 District 8 competition.

The University’s quarterly Portland Magazine won two gold awards: one for the June 2014 RISE Campaign closing issue, and one for the Winter 2014 editorial essay about the murders at Sandy Hook Elementary School.

Other awards include a gold for “Heroes Among Us: Salute to Heroes” in the Fundraising and Alumni Relations Videos category, by Amy Shelly, Anna Lageson-Kerns, Joe Kuffner, and Rachel Barry-Arquit; a silver award for the Heroes Among Us Gala in the Multimedia for Special Event category, by Joe Kuffner, Jeff Kennel, Anna Lageson-Kerns, and Amy Shelly; silver for the 601 Campaign, including print, video, and social media, for Best Practices in Fundraising – a joint effort between development and marketing; and bronze for the Fashion Photos social media project by Joe Kuffner and Jeff Kennel.

CASE District 8 comprises Oregon, Washington, Montana, Idaho, Alaska, British Columbia, Alberta, Manitoba, the Yukon, the Northwest Territories, Saskatchewan, and Nunavut. For more information contact marketing and communications at 7202 or mktg@up.edu.

Say Cheese, Please

hA professional photo shoot for new faculty and employees or those who would like to update their headshot photos will be on Tuesday, August 19, from 8 a.m. to noon, in Shiley Hall Vollum Study Room on the second floor. Photo sessions should take no more than five minutes. To make an appointment, e-mail mktg@up.edu with the time that you are available.

New Content Management System to Replace Sherpa

University of Portland, upThe University’s officers have approved a  content management system (CMS) replacement project. The new CMS will replace Sherpa, which has powered up.edu for a decade.

Using comments and feedback gathered from many stakeholders at the University, the web team has identified two finalist candidates—OmniUpdate and Cascade Server by Hannon Hill—for the new CMS. Both are used by many colleges and universities nationwide.

Vendors from both companies will be coming to campus to present demo and information sessions about the benefits and features of each CMS.

Superusers and all interested parties are invited to attend the sessions.

  • OmniUpdate Demo: Monday, July 28, 2014, 2:45-4:15 p.m., BC 163
  • Cascade Server by Hannon Hill Demo: Tuesday, July 29, 2014, 2:45-4:15 p.m., BC 163

To assist in the selection of the new CMS, feedback will be gathered from attendees following the sessions. A complete project timeline will be available after the CMS is selected.

For more information, please contact Amy Shelly, marketing,  at shelly@up.edu or 8232.

Join the UP Shamrock Run Team

shamrock2 copyAll faculty and staff are invited to show their UP pride and help out a great cause by joining the University’s Shamrock Run team. The run/walk takes place on Sunday, March 16, 2014, at Waterfront Park in downtown Portland. Those who join the team will get some great UP gear and will be able to pick up their race packets with official race shirt, race bib, and UP gear, on campus a week before the race.

Registration information for the Shamrock Run can be found here (choose the “team” option; the UP team code is 1070). Race registration closes on Wednesday, January 22.

Last year, the UP team was the 8th largest at the Shamrock Run, consisting of 157 runners and walkers. Because of the great turnout, we were able to raise $785 for the Bill Reed Scholarship Fund. This year, if we have at least 75 members on the UP team, Shamrock Run will donate $5 per person to the University’s Recreation and Wellness Center, which will break ground in May 2014. More information can be found here. Questions? Feel free to contact Amy Shelly (shelly@up.edu), Roya Ghorbani-Elizeh (ghorbani@up.edu), or Bridget Bimrose (bimrose@up.edu) in marketing and communications.

Portland Magazine, Publications Win CASE Gold

gold copyThe University’s quarterly Portland Magazine earned the following recognition in the 2014 CASE District VIII Communication Awards competition:

  • Gold Award: Portland Magazine: The Education Issue, in the category “Magazine Special Issues.”
  • Gold Award: “The Best Professor in the State of Oregon,” in the category “Writing: Editorial Shorts (published-print or web-editorial pieces, 1,000 words or less)
  • Silver Award:”The Best Soccer Player in the World,” in the category “Writing: Editorial Shorts (published-print or web-editorial pieces, 1,000 words or less)

In addition, the following awards were announced for other publications by the marketing and communications office:

  • Gold Award: “Faculty Report: University of Portland,” in the category “Visual Design: Design Improvement (Print or Identity)”
  • Silver Award: “University of Portland: Campus Experience,” in the category “Visual Design: Multi-Page Print Design”
  • Bronze Award: “UP: Campus & Academic Experience,” in the category “Alumni and Student Communications: Viewbooks and Prospective Student Publications”

The awards will be presented at the CASE District VIII Conference in Vancouver, B.C., February 12-14. For more information contact editor Brian Doyle, marketing and communications, at 7202 or bdoyle@up.edu, or Rachel Barry-Arquit, marketing and communications, at 7202 or rbarry@up.edu.

Pilot Navigator Information Needed

pilotnavigatorAs in past years, the marketing office is reaching out to a variety of constituents to help advertise upcoming University events. If your department is hosting an event that occurs between February through June/Summer and meets the parameters listed below, we would like to include it for publication in the Pilot Navigator brochure. If you are not familiar with this publication, please refer to this link for a past issue from Spring 2013.

To help her gather details, please e-mail a short description of the event (approximately 75 words), and a high resolution photo, if applicable, to Melissa Thongtan, marketing and communications, at thongtan@up.edu or Roya Ghorbani-Elizah at ghorbani@up.edu. Please do not provide images taken from websites, as the resolution is not high enough for printed materials (generally photos should be between 250K-1mb). To help ensure that all information can be included, please send event details no later than Thursday, January 2, 2014. Please note that marketing and communications will do their best to accommodate all requests, but occasionally due to event dates and other extenuating circumstances, they are not able to publish every listing.

Suggested parameters for inclusion in Pilot Navigator:

  • Events must be open to the public as well as university community members.
  • Space must be able to hold more than 50 people.
  • Start time must be 5 p.m. or later on weekdays. On weekends there are no time restrictions.
  • Copy points need title of the event, speaker, lecture name, etc., date, time, location, brief description of the event (no more than 50 words), photo or image if possible (usage will depend on number of photos received and design), contact person at the University (name, phone, e-mail), cost or note that the event is free.

The Pilot Navigator brochure will be produced twice per year, in late September and late January. For more information contact Thongtan at 8504 or thongtan@up.edu.

Say Cheese, Please

hThe next staff/faculty photo shoot for new employees or those who would like to update their photos will be on Tuesday, August 20, from 9 a.m. to 11:30 a.m., in the Holy Cross Lounge on the third floor of Franz Hall, according to Mary Beebe, marketing and communications. Photos take no more than five minutes. To make an appointment, e-mail mktg@up.edu with the time that you are available. Call 7202 for any questions.

Now’s The Time

Now is the time to submit orders for letterhead, envelopes, and forms for the upcoming academic year, according to Bridget Bimrose, marketing and communications. This allows the publication team to schedule production throughout the summer. Please estimate usage for the next academic year and order accordingly. Letterhead is available by the ream (500 sheets) or by the case (4,000 sheets). Envelopes are available by the box (500) or by the case (2,500). When ordering, include a sample of each item and indicate if any changes are necessary. For more information, contact Bimrose at 8370 or bimrose@up.edu.

Now’s The Time

Now is the time to submit orders for letterhead, envelopes, and forms for the upcoming academic year, according to Bridget Bimrose, marketing and communications. This allows the publication team to schedule production throughout the summer. Please estimate usage for the next academic year and order accordingly. Letterhead is available by the ream (500 sheets) or by the case (4,000 sheets). Envelopes are available by the box (500) or by the case (2,500). When ordering, include a sample of each item and indicate if any changes are necessary.

Staff and faculty who need to order new or replacement business cards can order them through printjobs@up.edu. In the subject line type “business cards.” Orders can be as little as 250, 500 or 1,000. Please allow five business from the day they are approved to receive your order. For more information, contact Bimrose at 8370 or bimrose@up.edu.