The human resources office would like to remind all employees that the annual Open Enrollment period ends on Thursday, December 1, 2016, at 3 p.m. All employees are required to confirm or change their healthcare benefits by logging in to the Open Enrollment Tool. If you are electing Share the Savings for 2017, you will also need to provide proof of coverage by submitting information via the Share the Savings Form. Share the Savings will not continue in 2017 without new proof of coverage.
Everyone who wishes to enroll in Flexible Spending Accounts for 2017 must complete a new enrollment form and return the form to HR or use Discovery Benefits web enrollment before Open Enrollment ends. Discovery Benefits web enrollment will be available beginning Tuesday, November 8. If you elected a 2016 Medical FSA, you can carry over unused dollars from $20 to $500. Balances over $500 and less than $20 that remain as of December 31, 2016, and for which you have no reimbursable 2016 services or items, will be lost entering the 2017 year. The annual maximum election for Medical FSA will be $2,600; the maximum election for Dependent Care FSA will be $5,000.
Please visit the HR Open Enrollment webpage for additional information. Summary Plan documents can be found by logging into Pilots UP and visiting the Human Resources Intranet page.
For more information contact Nicole Bresnahan, human resources, at bresnahan@up.edu.
Please mark your calendars for the annual Staff Christmas Luncheon, which will be held on Monday, December 19. The social opens at 11:30 a.m., seating starts at 12:15 p.m., and the formal program begins at 12:45 p.m. This year’s luncheon will be held in the Beauchamp Recreation and Wellness Center.
The University’s 2017 open enrollment period runs from Wednesday, November 2 through Thursday, December 1 at 3 p.m. This is the time to either confirm or change medical and dental coverage, enroll in supplemental life insurance, and elect flexible spending accounts (FSA) for the coming calendar year.
Faculty and staff who are covered by UP’s Kaiser insurance will have an opportunity to receive a flu vaccine sponsored by the human resources office on Monday, October 17, from 11 a.m. to 1 p.m., in Buckley Center room 106. Please remember to bring your Kaiser Permanente membership card and a photo I.D.
The next Third Friday Supervisor Workshop will be held in the fifth floor conference room in Waldschmidt Hall on Friday, October 21, from 10 to 11:30 a.m. HR director Sandy Chung will lead the session, which will be focused on the Fair Labor Standards Act (FLSA) changes to the test for exempt status for employees. The changes to the act are scheduled for implementation on December 1, 2016. Chung will provide an overview of the changes to the regulations, the impact of the changes, and practical guidance for supervisors on managing staff in the new environment. We hope that supervisors will attend this important workshop.
The next Third Friday Supervisor Training is scheduled for Friday, September 23, (which happens to be the fourth Friday in September) from 10 to 11 a.m., in the second floor conference room in the Clark Library. The topic of the training is “Recruitment Best Practices” and will focus on providing managers and supervisors with useful information for assessing candidate pools, fostering diversity and inclusion in the recruitment process, and other recruitment related best practices.
The UP Wellness Fair will take place on Thursday, November 3, from 10 a.m. to 1 p.m., according to Nicole Bresnahan, human resources. There are a limited number of openings for additional booths; please contact Bresnahan if you or a vendor you know are interested in joining the event. All vendors must be approved by the HR office. Contact 
TIAA investment counselor Patrick Egan will be on campus for individual financial counseling sessions with University employees September 20-22 in the Orrico Hall Conference Room. These sessions are available to any employee and appointments can be made by going to 
The next session in the human resources department series of Third Friday Supervisor Workshops will be held on Friday, July 29, from 10 to 11:30 a.m., in Franz Hall 206. Human resources director Sandy Chung will lead the session, which will be focused on recent Fair Labor Standards Act (FLSA) changes to the test for exempt status for employees. Chung will provide an overview of the changes to regulations, the impact of the changes, and practical guidance for supervisors on managing staff in the new environment. All supervisors are encouraged to attend this important workshop.