The payroll office now has its own webpage at http://www.up.edu/payroll/, according to payroll supervisor Debbie Schwartzkopf. It can be found at www.up.edu under “Services” and “Payroll” as well. The webpage has information, forms, and more to help UP employees. For more information contact Schwartzkopf at 8338 or email@example.com.
If you would like to receive your W-2 electronically, please log into self-serve. Go to Employee, Tax Forms, Electronic W-2 Consent. Click on the box that you consent to receive it electronically and click the submit button.
If you have already signed up for electronic W-2 delivery you do not need to do so again. You will receive an e-mail when they are available in the system, which will be sooner than the printed version. Paper W-2s will be mailed out by January 31.
For more information contact Debbie Schwartzkopf, payroll, at 8338 or firstname.lastname@example.org.
The payroll office would like to be sure that all employee information is correct for their year-end W-2 processing. Please check the spelling of your name, address, and withholding allowances so payroll personnel can make the changes before the end of the year. Employees can review their direct deposit advice or look in self-serve and verify their information. If they need to make changes they can e-mail the payroll office with the address change or fill out a new W-4 for withholding allowance changes. For more information contact Debbie at 8338 or Karen at 7338 or e-mail email@example.com.
Employees are encouraged to sign up for electronic delivery of W-2 forms, according to Debbie Schwartzkopf, payroll. An e-mail will be sent letting employees know when the W-2 is available to print (usually a week earlier than the printed version is mailed out). Sign up by going into Self-Serve, Employee, Tax Forms, Electronic W-2 Consent. Read the information and check the “My Choice” box to enroll in electronic delivery. This remains in effect each year so you only have to sign up once.
The payroll office would like to be sure that all employee information is correct for their year-end W-2 processing. Please check the spelling of your name, address, and withholding allowances so payroll personnel can make the changes by December 16, 2013. Employees can review their direct deposit advice or look in self-serve and verify their information. If they need to make changes they can e-mail the payroll office with the address change or fill out a new W-4 for withholding allowance changes. For more information contact Schwartzkopf at 8338 or Karen Davis at 7338 or e-mail firstname.lastname@example.org.
Employees and managers are reminded that timesheets are due earlier this month due to the Thanksgiving holiday. Monthly timesheets are due on Thursday, November 21, at 3 p.m., and pay day is Wednesday, November 27. Hourly staff timesheets are due on Thursday, November 27, at 3 p.m. for pay day on Thursday, December 5. For more information contact Debbie Schwartzkopf, payroll, at 8338 or email@example.com.
Faculty members who wish to spread their nine-month pay over twelve months need to fill out a form in the payroll office in order to do so. The deadline for payroll to receive the forms is Monday, September 16, 2013. Those who have previously signed up for the twelve month option will continue to be paid on that basis until the payroll office receives a written authorization to stop the plan. Those who miss the September deadline will have to wait until the following fall to make the change. The twelve month payments begin in September 2013 and end in August 2014. If you have any questions please call Debbie Schwartzkopf, payroll, at 8338 or firstname.lastname@example.org.
All nine-month faculty members can opt in to be paid over a 12 month span, according to Debbie Schwartzkopf, payroll. This process begins with September paychecks and holds a portion aside for nine months, then pays out over June, July, and August of the following summer. To sign up for this option please contact payroll at 8338 or email@example.com. Faculty who sign up for this program remain enrolled until they give written notice that they do not want to participate in the program. There is no need to renew paperwork each year. All forms must be submitted to the payroll office no later than Friday, September 13, 2013 to be eligible for the 2013-2014 academic year.
Due to the Christmas holiday there are some changes to the regular payroll schedule that employees and student workers need to know, according to Debbie Schwartzkopf, payroll. Monthly (exempt) employees must submit their time records by Monday, December 17 for the entire month of December and will be paid on Friday, December 21. Note that monthly employees are being paid early and will not receive another check until January 31, 2013.
Semi-monthly employees must submit time cards by Thursday, December 20 for the December 16-31 pay period and will be paid according to the usual schedule on Friday, January 4. Note that most semi-monthly employees will have holiday time from December 24 through the end of the month as well as New Year’s day.
For the first student payroll in December (December 1-15), time cards must be approved by December 14 so students can be paid on December 21. The second student payroll in December will follow the usual schedule in January.
A new upgrade in Banner will now lock out approvers at 9 a.m. the day after timecards are due. Please be sure to have all timecards submitted by your employees so you have time to approve them prior to the 9 a.m. deadline. For more information, contact payroll at 8338 or firstname.lastname@example.org.
2012 is quickly coming to a close and with year-end comes the time to think about tax returns. Please take a minute to verify your permanent address online (through self-service Banner) and to opt-in to online W-2 delivery. If you need assistance or need to make any changes, please contact payroll at email@example.com.
The start of the year is also a great time to review how to properly document expenses. All expense reimbursement requests must include: what was purchased, the amount, the date, the business purpose of the activity, and the names of participants. Requests should include an itemized receipt. Mileage requests should include the destination, the purpose of the trip, the names of travelers and the number of miles traveled. Any questions about this may directed to Eric Barger, controller, at firstname.lastname@example.org.
Your friendly student accounts staff would also like to remind all departments that any cash or check payments received must be deposited with the cashier the same day. If you need help with this contact Heidi Keller, student accounts, at email@example.com.
Happy Holidays from the controller’s office!
There has been much recent news coverage about the “fiscal cliff” and the related changes in taxes, according to Eric Barger, controller. At present, both FICA and federal income tax rates are scheduled to increase on January 1, which would result in a decrease to employees’ net pay. In addition, the tax rule that allows UP to provide up to $5,250 in graduate tuition remission on a pre-tax basis is set to expire. While Congress has historically extended this rule, they have not yet done so for 2013. Please take this into consideration as you make plans for the new year. Note that undergraduate tuition remission is not affected by these changes. For more information contact Barger at 7337 or firstname.lastname@example.org.