UPbeat

News for and about University of Portland faculty and staff.

President's Office

Update From Fr. Mark: Cost-Saving Adjustments, COVID Testing, Pilots Prevent Dashboard

Dear Colleagues,

As always, I pray that this message finds you and your loved ones healthy and well. Preparations for our Spring 2021 Semester are well underway, and I write now to provide an update on our work and preview some important communications that you will receive in the coming weeks.
Adjustments to Cost-Saving Strategies
The financial impacts of the COVID-19 pandemic have been felt by almost every individual, family, and organization across the country, and our University of Portland community is no different. We have been forced to make difficult decisions to promote the University’s financial stability, and I recognize the toll that these decisions have had on our faculty and staff. I will be forever grateful to individuals across the University for their sacrifice and dedication throughout one of the most challenging times in our institution’s history.
Thanks to the limited re-opening of residence halls next semester and other budgetary adjustments, I am pleased to report that we will be able to relax some of our cost-saving strategies and take other steps to lessen the financial burdens being placed on UP community members.
We intend to reverse the temporary faculty and staff salary reductions on December 31, as originally planned. Members of the University’s senior leadership team, however, have voluntarily agreed to a continued reduction in their pay. As the University’s operational needs change in the Spring 2021 Semester, many employees’ furloughs will be eliminated or reduced. Additionally, as stated in the open enrollment communications you have received from our Human Resources Benefits Team, most cost increases for UP-sponsored medical and dental insurance will be absorbed by the University, and most employees receiving coverage through UP will not see an increase in their monthly medical and dental insurance costs next year. For now, other cost-saving strategies (such as University contributions to retirement accounts and suspension of professional development budgets) will continue.
On Tuesday, November 17, Interim Vice President for Financial Affairs Eric Barger will send a message to all University employees with further information on these changes and several other matters related to the University’s finances.
COVID-19 Testing Protocol and “Pilots Prevent” Dashboard
Critical to the University’s success next semester will be our COVID-19 screening and testing protocol. As I announced in my October 2 message, our comprehensive preventative strategy has four components: baseline testing for all on-campus students and employees, ongoing screening, surveillance testing, and symptomatic testing. In the weeks that have followed my announcement, the University has further developed our protocols and selected an industry-leading third-party vendor to help us refine our plans and administer tests. Additionally, we have published our Pilots Prevent Dashboard to provide ongoing information on testing and the presence of COVID-19 on campus. Very soon, members of the University’s COVID-19 Steering Committee will provide much more detailed information on these plans to all community members.
Conclusion
We continue to closely monitor the course of the pandemic, and our prayers continue to be with all those who have been impacted. While we welcome recent developments in COVID-19 treatments and vaccinations, headlines also illustrate that the serious impacts of this pandemic are still far from over. We must remain nimble and responsive to conditions locally, regionally, and nationally. At this time, we have confidence that the protocols we have developed for next semester will help to keep our community safe while enabling us to advance our sacred mission of teaching and learning, faith and formation, and service and leadership.
I offer once again my gratitude to all in the community who are working tirelessly in support of the University we cherish. Along with the Holy Cross Community here at UP, I am praying for you, your loved ones, the brave health care workers on the frontlines, and all members of our global community as we navigate these extraordinarily challenging times. May we continue to move forward with a spirit of resolve, compassion, and hope.
God bless,
Father Mark

2021 Commencement Honorees: Nominations Welcome

The University of Portland invites nominations for the 2021 Commencement speaker(s), Christus Magister Medal recipient, and honorary degree recipients. All nominations should be emailed to University Provost Herbert Medina (medinah@up.edu) and Evan Leadem, President’s Office (leadem@up.edu) and should contain the following information:

  • Name of nominee.
  • A paragraph or two answering the following questions:
    • If a nominee for Commencement Speaker: Why would this nominee be an exceptional Commencement Speaker? What sort of message would this nominee deliver to the graduates of the University and their families?
    • If a nominee for Christus Magister Medal: How has this nominee evinced a vigorous spiritual life and an accomplished professional career in service to others? How has this nominee been a source of inspiration and consolation to the world? How has this nominee illustrated and enhanced the mission of the University of Portland?
    • If a nominee for Honorary Degree: How has this nominee contributed to the University’s values of teaching and learning, faith and formation, and service and leadership? What impact has this person had on his/her local community and/or the world? Is this a person that the University would like for its students and faculty to imitate in their own lives?
  • Any contact information for the nominee (if possible).
  • Any connection between the nominee and the University of Portland (if applicable).

For a list of past honorees, please use this link.

Latest COVID Updates From Fr. Mark

University president Rev. Mark L. Poorman, C.S.C., sent the following message to the UP community on Friday, October 2, with updates on the University’s COVID response and plans:

I begin this message with a sentiment that I have expressed often in emails to the UP community: gratitude. I am grateful for your flexibility and understanding as we have navigated extraordinary challenges together as a University community. I am grateful for the optimism, ingenuity, and resolve with which you have approached remote learning and our University’s modified mode of operations. Most of all, however, I am grateful for how you have supported one another and maintained the close bonds that UP is known for despite the distance that separates us. For all that you have done and will continue to do, know of my heartfelt thanks.

Later today, I will write to UP students and families with news about a topic that is top-of-mind for many in our community: plans for the Spring 2021 Semester. Given the centrality of the student experience at UP, I now share my message to students and families with you, our employees. I have also included additional details that pertain specifically to faculty and staff, so I encourage you to review this message in its entirety.

Before providing details, I must once again emphasize that the course of the COVID-19 pandemic is ever-changing. As we have seen today in news out of Washington, D.C., COVID-19 continues to affect people across the country. We continue to pray for all who have been impacted by this pandemic and all who are on the frontlines. In light of shifting circumstances and the advice we receive from public health authorities, we may need to pivot rapidly. The patience and nimbleness you have demonstrated thus far will be more vital than ever in the coming months.

After consulting with the University’s COVID-19 Steering Committee, members of the Board of Regents, the Provost’s Council, the President’s Leadership Cabinet, and others, I am announcing the following mode of operations for the Spring 2021 Semester.

On-Campus Residency and Dining

At this time, we believe it is possible to welcome some residential students back to campus if we de-densify residence halls, implement a robust testing protocol, and abide by health and safety practices. Students will be welcomed to return and reside in single-occupancy rooms. Capacity on campus will be reduced, so it will be necessary to prioritize requests for housing. First-year students and students who are currently residing on campus will receive priority, followed by upper-class students with compelling needs to reside on campus. All room rates will be based on double-occupancy. First-year students are not required to reside on campus if they so choose.

We understand that some members of the community will question the decision to give on-campus housing priority to first-year students. At UP, we regard shared residency as critical to forming community and creating bonds among students. We believe that the first-year students should be given first opportunity to reside in residence halls and receive the foundational community experience enjoyed by students before them.

We are communicating to students that campus life next semester will be different from previous semesters. Large social gatherings will be strictly prohibited, off-campus travel will be strongly discouraged, and violations of health and safety protocols may result in discipline. The Division of Student Affairs will develop programming and activities for on-campus students that allow for community-building in a responsible way.

We are currently working with our partners at Bon Appétit Management Company on dining plans for next semester.

The Office of Residence Life will provide more information to students by October 19, 2020.

Instruction and Academic Calendar

Most instruction will remain online for the Spring 2021 Semester. A limited number of laboratory, clinical, and experiential courses will be held in-person. We are also exploring the possibility of offering first-year students who reside on or near campus an in-person academic experience; planning in this area is ongoing. The idea of allowing faculty who will be teaching introductory courses (especially courses in the Core) to opt-in to teach an in-person course for the first-year students is being discussed by various academic leaders, including the deans, associate deans, the Executive Committee of the Academic Senate, and the CAS Chairs. Overall, the idea has been well received, and more details will be forthcoming soon.

We plan to delay the start of the semester by two weeks, to Monday, January 25. Doing so will allow students who are moving to campus to have sufficient time to travel, undergo COVID-19 testing, and receive their test results. This delay will also provide faculty members more time to prepare Spring courses. Final exams will be administered from May 3 through May 6. Similar to other universities and colleges throughout the country, for the health and safety of the campus community, we will forgo the traditional full week of Spring Break. Rather, we will have two 2-day, mid-week pauses during the semester when classes will not be held. Also, the University will not hold classes on Friday, April 2 in recognition of Good Friday. Classes will be held on Easter Monday.

The Office of the Provost will provide more specific details about the academic calendar and registration for the Spring 2021 Semester by October 19, 2020.

In-Person Work for Employees

Due to the University’s return to limited on-campus residency next semester, some employees will be asked to return to on-campus work. More information will be provided by supervisors in the weeks ahead. Until employees hear otherwise, they should continue to work remotely to the maximum extent possible.

Testing, Vaccinations, and Health and Safety Protocols for Students

The University has developed a multi-faceted protocol for COVID-19 testing among students.

First, all students residing in on-campus residence halls will be tested at the start of the semester using a polymerase chain reaction (PCR) COVID-19 test. Currently, results are usually being received within 48 hours. Students will be instructed to limit their activity while awaiting their test results. If a student tests positive, they will be required to isolate in the University’s designated isolation residence hall.

Additionally, the University will conduct regular surveillance COVID-19 testing in two manners. First, samples of on-campus students will undergo rapid COVID-19 testing each week. These rapid tests typically provide results in approximately 15 minutes. Second, the University intends to regularly test residence hall wastewater for indications of COVID-19. Taken together, these strategies will help us gather critical data that can assist in mitigating the COVID-19 risk on campus.

Finally, the University will conduct symptomatic COVID-19 testing for all students, regardless of whether they reside on- or off-campus. PCR testing will be provided to students with COVID-19 symptoms, students who test positive during surveillance testing, and students who have been exposed to people with COVID-19.

The University is currently developing a dashboard that will provide information to community members about our COVID-19 testing results. This dashboard will go live in January. UP will also support Multnomah County’s contact tracing efforts, and surveillance testing strategies will be informed by the University’s own exposure tracking.

Further, the University has reserved an on-campus residence hall for isolation. Students in isolation will live in apartment-style accommodations with necessary amenities and close support from our COVID-19 case management team.

We are also strongly encouraging all students to receive an influenza vaccination prior to returning to campus. While getting a flu vaccine does not protect against COVID-19, the vaccine has been shown to reduce the risk of flu illness, hospitalization, and death, and getting a flu vaccine can save healthcare resources for the care of patients with COVID-19.

The health and safety protocols that were announced during the summer will be in effect for the Spring 2021 Semester. This includes mandatory mask wearing, social distancing requirements, and strict limitations on social gatherings. Additionally, students residing on-campus will be required to complete a daily health check and submit to surveillance testing when requested. Students will also be required to comply with all quarantine and isolation directives they receive from the Health & Counseling Center.

Testing, Vaccinations, and Health and Safety Protocols for Employees

The details of our approach to COVID-19 testing of employees are being finalized. More information will be provided as soon as it is available.

As with students, we are asking that all employees receive an influenza vaccination prior to returning to campus. While getting a flu vaccine does not protect against COVID-19, the vaccine has been shown to reduce the risk of flu illness, hospitalization, and death, and getting a flu vaccine can save healthcare resources for the care of patients with COVID-19.The health and safety protocols that apply to students (e.g., mandatory mask wearing, social distancing, etc.) will also apply to employees.

Furloughs, Salary Reductions, and Benefit Changes

We do not yet know how next semester’s shift in operations will impact the University’s finances. We will gain a better sense for our financial standing once the semester draws closer. More information will be provided as soon as possible.

What Has Changed Since Late July?

In my message of July 30, I stated that the main considerations influencing our decision to deliver primarily remote instruction and keep the residence halls closed included the significant upward trends in infection rates over the summer months in Oregon and neighboring states, along with an increasing number of deaths from COVID-19. Likewise, the slow turn-around time in testing (10-12 days in July) was cause for concern.

While the pandemic has not dissipated as we would have hoped, we now believe that conditions will permit de-densified on-campus residency in the spring if we take additional health and safety precautions. While some recent spikes in infection rates have occurred, overall infection rates on the West Coast have flattened since late July. Also, testing turnaround times have improved dramatically. We are now able to receive PCR results in approximately 48 hours. Further, more accurate, less expensive, and more timely testing has been and is continuing to be developed.

Finally, UP has closely studied the experiences of other colleges and universities across the country. Our COVID-19 Steering Committee members have been in close contact with their counterparts at other institutions and have gained a sense for how to mitigate the risks of COVID-19. As we continue to develop and implement our plans for the Spring, we will remain in contact with colleagues from other colleges and universities.

Once again, however, I emphasize that the health and safety of our community members come first. If we determine that conditions no longer permit on-campus residency, we will be ready to pivot to a different mode of operations.

Conclusion

More detailed information on our plans for the Spring 2021 Semester are forthcoming from the Office of Residence Life, the Office of the Provost, and others by October 19. I thank you in advance for your patience. In the meantime, if you have questions, please direct them to coronavirus@up.edu.

Making a success of next semester will be our shared responsibility. All of us will have to make sacrifices and remain vigilant if we are to keep our fellow community members safe and successfully return to de-densified on-campus residency next semester. We have all seen vivid examples of what can happen if a university community fails to abide by health and safety protocols. I am confident, however, that our University of Portland community–a community filled with goodness, wisdom, grace, and care for one another–can succeed. I am confident that, as Pilots, we can unify around our shared desire for a successful semester and a University environment in which students, faculty, and staff feel safe.

I thank you in advance for your efforts to make these plans a success, and I thank you for your patience as we continue to communicate important information to the campus community in the coming weeks.

Sincerely,

Father Mark

Outside Workers Take Note: Stay Home Tuesday, Sept. 15

The following message was shared by University president Rev. Mark L. Poorman, C.S.C., concerning working conditions on Tuesday, September 15:

I pray that this message finds you and your families safe.

Due to continued poor air quality in Portland, our modified campus operations will remain in effect on, Tuesday, September 15. With limited exception, any employee whose work responsibilities require them to be outside are asked to stay at home tomorrow and not come to work. For such employees, tomorrow will be considered a paid holiday. Further, any in-person instruction/activity scheduled for tomorrow must be conducted indoors; no outdoor instruction/activities are permitted.

All employees are once again encouraged to consult the Oregon Health Authority’s Wildfire and Smoke website for additional information on staying safe.

Further updates on the University’s operating status will be provided as necessary. Along with the Holy Cross Community at UP, I am praying for you, your loved ones, and all who have been impacted by the wildfires.

A Message From Fr. Mark Poorman, C.S.C.: Gratitude, Interdependence, Hope

Dear UP Community Members,
For many years, University of Portland faculty, staff, and students have marked the beginning of a new academic year with our annual Convocation. This year, out of concern for the health and safety of UP community members and because of important restrictions on large gatherings, we are unable to come together for this time-honored event.
I hope, though, that you will take a moment to watch the brief video message at this link. I offer a reflection on the “liminal space” in which we find ourselves and highlight three virtues – gratitude, interdependence, and hope – that will help us to weather the storm we are currently facing and envision better days ahead.
I also encourage you to read the column I submitted to The Beacon earlier today addressing UP’s continued response to the COVID-19 pandemic and our ongoing efforts to become a more just and equitable University community. This column is comprehensive in its scope and provides timely updates on these important matters.
As you begin this new semester under extraordinary circumstances, know that I am praying for you, your health, and your success. I ask that you join me in praying for all who continue to be impacted by this pandemic and all who call UP home. 

Fall Semester 2020 to Take Place Online: A Difficult Decision

University president Rev. Mark L. Poorman, C.S.C., shared the following message with the UP community on Thursday, July 30:

Dear Members of the University of Portland Community,

I write to share a very important update with you regarding our Fall 2020 Semester. As you know, our goal has been to resume in-person instruction and on-campus residency when our semester begins this August. So many individuals across our campus have been working tirelessly to make the preparations necessary for us to begin the semester in this way, and I know how much our students, faculty, and staff desire a return to campus.

Over the past several days, we have consulted with the chairs of our COVID-19 Task Forces, the President’s Leadership Cabinet, the Academic Deans, and the Chair and Vice Chair of the University’s Board of Regents. We have also considered the significant concerns expressed by hundreds of faculty, staff, and students about the safety of resuming on-campus operations this fall.

As a result of these consultations and considerations, I am announcing today that the Fall 2020 Semester will begin on August 24 with nearly all classes held exclusively online. Residence halls will remain closed with some limited exceptions. Most faculty and staff will continue to work remotely. We are hopeful that a return to in-person instruction for the Spring 2021 Semester will be possible. Of course, we will continue to monitor conditions to determine if such a return is safe and feasible.

Our Fall Semester will begin on August 24 and conclude on December 10. Fall Break will be held from October 12 to October 16. More specific information on our academic calendar will be shared with you in the near future.

The Present Conditions

Our priority has been, and always will be, the safety of community members.

We are deeply concerned about recent trends in the course of the pandemic. In Oregon, infection rates and the number of deaths attributable to COVID-19 are at unacceptably high levels. Additionally, many of our students reside in states that have experienced significant spikes in COVID-19 cases and deaths over the past several weeks, including California and Washington. At this time, public health authorities are advising against unnecessary travel far from home, and it is possible that more stringent travel and quarantine restrictions could be implemented in the weeks ahead. Furthermore, slow turnaround times in COVID-19 testing are hampering the ability to properly contain the virus.

Additionally, earlier this week, Oregon Governor Kate Brown announced new restrictions on public K-12 education throughout the state. Public schools in the greater Portland area will not resume in-person instruction until November at the earliest. Many parochial and private K-12 schools are following suit. These developments will have an impact on our faculty and staff and their families. Additionally, if public health authorities have determined that in-person instruction in K-12 schools is unsafe at this time, we feel that it is unwise to resume operation of a residential campus that draws students from around the country.

We have now reached the point at which a final decision must be made. With only three weeks remaining before the majority of students return to campus, now is the time to make this difficult decision. Doing so will prevent the need for significant preparation for the arrival of students, and instead allow us to invest our time and energy into developing new plans.

Remote Learning and Tuition

In-person instruction is at the core of who we are as a Holy Cross institution. I know that many of our students, families, and faculty members will be disappointed that most courses this fall will take place remotely.

However, since March we have made tremendous strides in our remote learning capabilities and have invested significantly in technology to enhance the virtual learning experience. All courses will continue to be taught to ensure that learning outcomes are met and students develop impactful relationships with faculty. We will continue to offer small class sizes and engaging discussion. The same high academic standards that you have come to expect from the University of Portland will be met this fall.

We know that many students and their families are facing financial uncertainty at this time and will have questions about tuition rates. Even though UP is moving to a remote learning model, we will continue to put the academic experience of students first. It is important to remember that tuition pays for only 67% of the costs of a UP education. The University receives the remaining 33% through philanthropic support, endowment funding, and auxiliary revenue (e.g., room and board, rentals, events, etc.). We project that these sources of revenue will diminish significantly in the months ahead. We also note that many of the University’s costs will not decrease as we move to a remote learning model. The University is doing its absolute best to maximize the number of students who can take a full range of courses and remain on-schedule for graduation. For these reasons, and because we plan to provide the same excellent teaching that is a hallmark of the University of Portland experience, the published tuition rates for the 2020–21 academic year will remain the same.

Exceptions and Other Matters

Certain courses required in some accredited programs, such as those involving intensive clinical, lab, experiential, or similar work, may be held in-person. Students who need to enroll in such courses may apply to live in on-campus residence halls. Further information will be provided by individual programs/majors.

Additionally, a limited number of students with compelling needs will be permitted to live in residence halls. Generally, students with academic technology needs, international students, and students experiencing housing insecurity and other hardships will be welcomed to live on the UP campus. The Office of Residence Life will be in touch with students shortly with further information.

Leases for UP-owned rental homes will be honored. However, students who wish to opt out of their leases will be permitted to do so.

Finally, decisions regarding UP Athletics and the state of our fall sports will be determined by West Coast Conference and NCAA leadership in the coming days.

The Road Ahead

I emphasize that this decision is made due to circumstances entirely beyond our control. Hundreds of employees have dedicated thousands of hours of work and immense creativity to develop our plans for the fall. I feel confident that we did all that we could to prepare for a successful in-person Fall Semester.

Fortunately, our planning efforts of these past four months will not go to waste. As I have noted, we have made great strides in how our faculty provide remote instruction. Our plans for “hybrid” course delivery and a de-densified campus will likely be put to use as we look forward to a day in which students can return to campus. In many ways, our recent planning process has demonstrated the great resolve and innovation of our community members.

Today’s message is the first of many you will receive in the days and weeks ahead. I ask that you monitor your email closely for forthcoming communications from the Office of the Provost, the Office of Residence Life, and numerous other offices on campus. Additionally, in the coming days, up.edu/coronavirus will become a central hub of information and resources as we approach the Fall Semester. We appreciate your patience and understanding as we work to implement this new direction for the Fall Semester.

Conclusion

This time is a difficult one for the University of Portland community. However, we have been in similar circumstances before. We have weathered immense challenges in our 119-year history and we have always emerged stronger. I know that with God’s grace, the abiding dedication of students, faculty, and staff, and a University-wide commitment to our sacred mission, we will make it through our present troubles.

As an institution guided by the Congregation of Holy Cross, we are called to be “people with hope to bring.” May we all continue to seek the wisdom, guidance, and embrace of God as we hope and work for better days ahead.

Sincerely,

Rev. Mark L. Poorman, C.S.C.
University President

 

Latest Community Message From Fr. Mark L. Poorman, C.S.C.

University president Rev. Mark L. Poorman, C.S.C., wrote the following message for all UP community members on Friday, July 17. The message can also be found on the Back to The Bluff webpage using this link.

Dear University of Portland Faculty and Staff,

I hope that this email finds you and your loved ones safe and well. My purpose for writing to you today is simple: to check in and provide several updates as we prepare for the Fall Semester.

Earlier today, I sent a comprehensive email to all UP students and their families. I am now sending that very same email to you, with some additional information that pertains specifically to our faculty and staff.

I acknowledge that much of the information below relates only to the student experience at UP and may not appear immediately useful to employees. However, because we are a community with a mission to serve students, I feel it necessary for all faculty and staff to receive this email, review its contents, and be made aware of our plans to support students during the Fall Semester. I recognize that this message is lengthy. However, as you know, our present circumstances are complex and there is so much information that we must share with you.

First, I wish to acknowledge the recent increase in COVID-19 cases in hotspots throughout the country. This upward trend is deeply concerning. We pray for all who continue to be impacted by this pandemic and we extend our immeasurable gratitude to the health care professionals and essential workers who are on the front lines.

The University is closely monitoring developments and continues to review guidance issued by the Centers for Disease Control & Prevention, the Oregon Health Authority, the Oregon Higher Education Coordinating Commission, the Multnomah County Health Department, and others. Know that as we move forward we will continue to be guided by data and the advice we receive from public health authorities. As our understanding of COVID-19 continues to evolve, so too will our plans for the Fall Semester.

Second, I once again express my gratitude to all members of our University community for your dedication to our institution, for the compassion and care you have shown for one another, and for the continuing flexibility you have exhibited. This pandemic has upended our personal and professional lives. It has caused heartache, stress, and pain. Despite these challenges, you continually rise to meet the headwinds we face. Your creativity, determination, and patience inspire me and give me confidence that we will eventually emerge from this pandemic stronger than before. To our faculty and staff, I offer my deepest appreciation.

Below, I share an overview of where our plans stand as of now. In the spirit of transparency, I stress that these plans are subject to change. We are evaluating conditions and trends, both locally and nationally, on a daily basis. The University will keep you updated in the event that major modifications to these plans are necessary. Further announcements will be provided in the weeks ahead as the Fall Semester approaches. We thank you in advance for your flexibility and understanding.

Academics

We plan to deliver courses in the fall via a hybrid format. This means that most classes will be offered both in-person (in de-densified classrooms optimized for physical distancing) and online. Certain classes with high enrollment will be subdivided into smaller sections with cohorts of students attending in-person instruction on certain days and attending virtually on other days. Students are advised of the possibility that some of their courses may be taught fully online with no in-person instruction. Some members of the faculty have requested to teach all of their courses fully online, and the University is working to accommodate those requests. More information about each student’s courses and their modes of instruction will be provided as we approach the new semester.

In the event that a student feels unwell or is subject to quarantine or isolation, they will not attend classes in-person and will, instead, attend virtually if they are able. We further understand that some students may have underlying health conditions or other reasons for seeking to take all of their courses online. Such students should follow the instructions below:

Undergraduate students who have underlying health conditions that prevent them from attending in-person classes may apply for a COVID-19 accommodation by contacting Accessible Education Services at aes@up.edu.

Undergraduate students who may have other reasons for requesting to take their courses fully online should contact the associate dean’s office of their college or school.

Graduate students who wish to take their courses online should contact their respective department or school.

For more information, please visit the Academics section on our Back to The Bluff website.

Campus Life and Dining

Currently, we plan to reopen residence halls in the fall. All residential students have received information about housing assignments and move-in procedures from the Office of Residence Life. Additional information regarding life in our residence halls has recently been posted to the Residence Life page on our Back to The Bluff website.

Students will have access to our dining facilities for their meals. While seating will be limited, all meals will be packaged in a way that permits students to make their selections and take food to go. The University will coordinate outdoor seating areas for dining and for other social programs and activities.

The on-campus experience will feel very different once our semester begins. Per state mandates, both large-scale events and even smaller gatherings may be canceled or modified. All community members will be expected to abide by our face mask/covering requirements, physical distancing rules, and more. However, individuals across campus will work tirelessly to give students the best experience possible under the circumstances.

For more information, please explore the Campus Environment pages on our Back to The Bluff website.

Health and Safety

We know that all members of our community—including faculty and staff—are keenly interested in how we will keep our campus environment safe when the semester begins. We have already developed most of our plans on matters such as face masks/coverings, de-densification, and cleaning, and we are nearing the completion of plans relating to symptom monitoring and other matters.

COVID-19 Testing

The University of Portland will conduct COVID-19 testing of students when medically indicated. Tests will be administered by Health & Counseling Center staff at a designated on-campus COVID-19 clinic. The tests will then be sent to a third-party laboratory for interpretation. Currently, UP does not plan to conduct asymptomatic baseline testing of all community members prior to the start of the Fall 2020 semester. At this time, such testing is not recommended by public health authorities.

COVID-19 testing for students is covered at 100% by insurance companies due to the CARES Act. Visits to the Health & Counseling Center remain free of cost. Additional point of care tests (e.g., tests for strep throat, flu, etc.) and medications will be offered at an out-of-pocket cost. Lab work, imaging, prescriptions, and off-campus evaluation costs are subject to insurance coverage.

Faculty and staff with questions about how they may be tested for COVID-19 should contact their health care provider or visit the Multnomah County Health Department’s COVID-19 testing website.

Symptom Monitoring

All faculty, staff, and students will be required to complete a daily health screening questionnaire prior to leaving their home/residence hall for the day or coming to work. Students will begin these symptom screenings two weeks prior to their arrival on campus, and will have their symptoms screened once they arrive. Based upon the results of these daily health screenings, students will be referred to the Health & Counseling Center, their primary care provider, or urgent care/emergency department. Students that report symptoms consistent with COVID-19 will be advised to quarantine until they receive evaluation from a health care provider. If a student who lives on-campus tests positive, they will be moved to a residence hall isolation wing on-campus.

Faculty and staff who report symptoms consistent with COVID-19 will be instructed to remain home and seek appropriate medical care. Any individual who feels ill or reports symptoms consistent with COVID-19 should stay away from campus.

Quarantine and Isolation for Students

The University is prepared to support students who are directed to quarantine and isolate.

Students in quarantine will complete daily symptom check-ins for review by Health & Counseling Center staff. Academic accommodations and support (e.g., meals, toiletries, cleaning supplies, etc.) will be provided to all students in quarantine by the University’s COVID Case Management Team. Students will be removed from quarantine based on the recommendations of the Health & Counseling Center and Multnomah County Health Department.

On-campus students who are required to isolate will be moved to an on-campus residence hall isolation wing. They will receive services and support from the COVID-19 Case Management Team, including meals, toiletries, cleaning supplies, and other essentials. They will be removed from isolation based on the recommendations of the Health & Counseling Center and Multnomah County Health Authority.

Off-campus students will be advised to quarantine or isolate in their own homes. These students will also receive support from the COVID-19 Case Management Team. Housing may be provided to students who are unable to safely quarantine or isolate within their home.

Contact Tracing

The Multnomah County Health Department is primarily responsible for COVID-19 contact tracing in all of Multnomah County, including the UP campus. The University’s COVID-19 Case Management Team and Health & Counseling Center will assist the Health Department in their contact tracing efforts by providing information and support.

Faculty and Staff

The University’s policy regarding remote work is still in effect. This means that most employees must continue to work remotely unless they are instructed otherwise. Any employee who must work on-campus must adhere to all health and safety practices, including the proper use of a face mask/covering and compliance with physical distancing guidelines.

Any employee who feels unwell, who tests positive for COVID-19, or who believes they may have been exposed to someone with COVID-19 should stay away from campus until directed otherwise. If employees are in any doubt about whether they should come to campus, they should stay where they are and seek further guidance from either the Office of Human Resources (staff) or the Office of the Provost (faculty).

Staff with additional questions and/or requests for COVID-19 work accommodations should contact their supervisor as well as the Office of Human Resources at hr@up.edu. Faculty with additional questions and/or requests for COVID-19 work accommodations should contact Kathleen Staten in the Office of the Provost at staten@up.edu.

For more information, please visit the Health and Safety pages on our Back to The Bluff website.

Orientation

During Orientation, each student (including both First-Year students and returning students will participate in “academic walk-throughs” of their class schedule. This will prepare them for their academic experience and mode of instruction for the coming semester. While we are deeply disappointed that we cannot host families for our Orientation activities, the processes that we have adopted are designed to promote the health and safety of all community members.

Financial Information

UP remains committed to providing a quality education informed by our Holy Cross tradition, whether delivered in-person, via a hybrid format, or online. Even in ordinary years, tuition does not cover the full cost of education at UP, and the University’s costs will not diminish even if instruction is delivered in an alternate format. Thus, UP will continue to charge its published rates for tuition and fees during the Fall Semester.

In the event that the University directs students to return to their homes from the residence halls, prorated reimbursements of room and board costs will be provided.

The COVID-19 pandemic may be impacting some families in unexpected ways. If your family is experiencing financial hardship, please email the Office of Financial Aid at finaid@up.edu. While we cannot guarantee changes in students’ financial aid packages, there may be other ways in which we can assist.

Contingencies

The course of the pandemic could change at any time and public health mandates could be modified with little notice. As such, flexibility will be key. We cannot rule out the possibility that UP will need to pivot rapidly to all-online instruction and direct students to vacate residence halls in the Fall Semester. Should such an event occur, we will work to assist students as they return home and make arrangements for students who have compelling reasons to remain in on-campus residence halls.

Many teams across campus are developing various contingency plans. As always, we will endeavor to communicate with you as quickly and transparently as possible if our plans must change. We also understand that uncertainty and rapid changes in plans may result in stress and hardship for many of our students, faculty, staff, and their families. UP will aim to be as flexible and accommodating as possible in the event that our plans must change.

Conclusion

In conclusion, I want to offer a brief reflection on the principles that have guided UP thus far and the principles that we will continue to adhere to as we move forward. At UP, we take this pandemic seriously. The inconveniences that are caused by wearing face masks, modifying our professional and social lives, and making sacrifices pale in comparison to the importance of fighting this pandemic and protecting the most vulnerable among us. If we are to ever beat COVID-19, we must act as one. We must recognize that the efforts we undertake now are not just for our own health and safety, but indeed for the health and safety of our fellow community members.

UP has always been a place characterized by care, concern, and compassion. Now more than ever, we must deploy these trademark UP values as we prepare for our Fall Semester and hope for brighter days ahead.

Along with members of the Holy Cross community here at UP, I am praying for you and your loved ones. May God continue to bless you and all who call UP home.

Sincerely,

Rev. Mark L Poorman, C.S.C.

President

 

Rev. Mark L. Poorman, C.S.C.
President

Message to UP Community: Reflecting on Juneteenth, Back To The Bluff Preparations

University president Rev. Mark L. Poorman, C.S.C., shared the following message with the UP community on Friday, June 19:

Dear UP Community Members,

I pray that this message finds you and your loved ones safe and well. I hope that you will join me in reflecting on today’s celebration of Juneteenth and praying that our nation may know peace, justice, and healing.

One month ago, I wrote to you about our plans for a return to in-person instruction and on-campus residentiality for the Fall 2020 Semester. In the weeks that have followed my message, teams across the University have worked tirelessly to develop procedures and protocols for our new academic year this August.

Today, I’m excited to share our Back to The Bluff website with you. This website will be a hub of information and resources for the Fall Semester. I encourage you to return to the site often as many of our protocols are still in development and our understanding of COVID-19 continues to evolve.

Our return to campus this August will look and feel different than semesters past. All community members will be required to wear face masks in public settings. Physical distancing will be necessary. Classrooms and residence halls will be de-densified. Testing, contact tracing, quarantining, and isolation will be aspects of our new reality. But I’m confident that the things that make UP so special – our warmth, our community, our care for one another – will enable us to thrive despite the challenges we face.

Once again, please know of my prayers your continued health and safety. On behalf of all of us at the University of Portland, we can’t wait to welcome you Back to The Bluff this August!

A Message to the UP Community: Following Up On Town Hall, Committing to Action

The following message was sent via email to the University community on Friday, June 12:

Dear Members of the University of Portland Community,

We hope that this email finds you and your loved ones safe and well.

As UP’s leaders, we write to you today in follow-up to our message of Monday, June 1. In the weeks that have followed the death of George Floyd on a street in Minneapolis, we have listened to the voices of many who have shared their experiences of pain, trauma, and discrimination. We have listened to the voices of people who boldly proclaim that Black Lives Matter amidst a stream of structures and systems that emphatically signal to them that they do not. We have listened to the voices of people in our own UP community – especially the voices of African Americans and other people of color – as they have shared their dismay, anguish, and exhaustion with a lived experience in which their God-given human dignity is denied. We have heard these voices.

Let there be no doubt about where we stand as a Catholic, Holy Cross institution. At the University of Portland, we affirm that Black Lives Matter, we stand in solidarity with our Black community members, and we commit ourselves to the cause of anti-racism. To do anything less would be to shirk our responsibilities and betray our calling as people of faith.

Many in our community rightly demand action. As an institution of higher education, we wield some of the most powerful tools in the fight against racism, discrimination, and bigotry. We believe with deep conviction that true, lasting change comes from teaching, research, service, and formation – endeavors at which UP excels. We also believe with deep conviction that such true, lasting change cannot merely be “top down.” Indeed, it is incumbent upon each one of us, whether we are an administrative leader, a faculty member, a staff member, or a student, to examine our positionality, consider our privilege, take stock of our talents, and leverage them to bring about a more just, peaceful, and compassionate world.

Members of our community rightly ask, “what can we do?” At an institutional level, we invite you to explore this PilotsUP website and the Diversity, Equity, & Inclusion website which provide useful resources and address many of the steps that UP has taken, and continues to take, to combat systemic racism. We list representative examples of ongoing initiatives and announce some new initiatives here:

  • We will redouble our efforts to establish a major and minor in Ethnic Studies within three to five years and will resume our national search for an Ethnic Studies faculty member.
  • We will implement training modules on issues of institutional racism and implicit bias that will be mandatory for all students, faculty, and staff.
  • We will strengthen efforts to recruit and retain faculty, staff, and students from underrepresented groups. Such efforts will include the continued implementation of industry best practices when it comes to faculty search committees, outreach to high schools and organizations that serve prospective students from underrepresented backgrounds, and enhancements to on-campus services that promote the well-being and success of community members of color.
  • We will further empower the President’s Advisory Commission on Inclusion to collaborate with the Office of International Education, Diversity, and Inclusion on initiatives, programming, and events that will center the voices and lived experiences of people of color, and support such efforts with increased funding.
  • We will implement the University’s revitalized Core Curriculum beginning in 2021. This new curriculum features two “habits of heart and mind,” Commitment to Diversity, Inclusion, and the Common Good and Global and Historical Consciousness, that have a clear nexus to issues of diversity, equity, inclusion, and cross-cultural understanding. We commit to issuing additional grants for innovative course development within these habits.
  • We will place renewed focus on scholarship programs that widen access to UP among underrepresented groups, such as the Davis Scholars, SHE-CAN, and the various scholarships established by UP community members.
  • We will use the coming year’s ReadUP program as a platform for all students, faculty, and staff to read and discuss a literary work that addresses issues of racism.
  • We will continue to invest in and promote existing University organizations that promote inter-cultural awareness, engagement, and empathy, such as the Collaborative for International Studies & Global Outreach (CISGO).
  • We commit to strengthening the University’s relationships with community organizations at the vanguard of advocacy for historically marginalized populations, such as the NAACP, Urban League, and the Hispanic Chamber of Commerce.
  • We will continue to sponsor signature events that present our community with the chance to engage deeply in issues of racism, inclusion, and cultural humility, such as MLK Day ON, Faculty Development Day, and Staff Development Day.
While these efforts will help us to live out our ideals, we acknowledge that they won’t, in and of themselves, be sufficient. Your perspectives, insights, and recommendations as UP community members are valued and appreciated. Please direct them to the Office of International Education, Diversity, and Inclusion at oiedi@up.edu.
Healing the wounds of our broken world won’t happen overnight. However, with intentionality and full community buy-in, UP can live more deeply into its aspiration of being a beacon of hope from The Bluff. We thank you in advance for your contributions as individuals and as members of the UP community to these efforts.
Sincerely,
Rev. Mark L. Poorman, C.S.C., Ph.D., President
Thomas G. Greene, Ed.D., Provost
Herbert A. Medina, Ph.D., Incoming Provost
Eduardo R. Contreras, Ed.D., Assistant Provost for International Education, Diversity, and Inclusion

 

Herbert Medina Named as New UP Provost

Following a wide-ranging national search, Herbert A. Medina, currently dean of the College of Arts & Sciences, has been appointed to the role of Provost effective July 1. The search for Thomas Greene’s successor attracted more than 300 applicants.

Medina has served as dean and professor of mathematics since 2018. His leadership of CAS has been marked by devotion to student well-being and success, dedication to faculty support and development, and unwavering commitment to diversity, equity, and inclusion initiatives. He has been a champion of experiential learning, directed the study and development of new academic programs, and has already played an important role in faculty and staff searches at the University.

An exemplary teacher-scholar, Medina is rightly beloved by his students and has earned widespread recognition for his research in functional analysis, wavelets, and polynomial approximations. He is deeply committed to the University’s Catholic and Holy Cross mission and its call for all community members to be engaged in the work of social justice, radical hospitality, and advancement of the Catholic intellectual tradition. As a leader and a colleague, Medina’s style is communicative, transparent, collaborative, compassionate, and humbly confident.

Prior to joining UP, Medina enjoyed a highly successful 26-year career as a professor and administrative leader at Loyola Marymount University in Los Angeles. He was associate dean of LMU’s Frank R. Seaver College of Science and Engineering before his appointment as CAS dean at UP. He holds a B.S. in mathematics and computer science from the University of California, Los Angeles, and a M.A. and Ph.D. in mathematics from the University of California, Berkeley.

For more information contact the president’s office at x7105 or simek@up.edu.