UPbeat

News for and about University of Portland faculty and staff.

Payroll

Faculty Deferred Pay Option

moneybagAll nine-month faculty members can opt in to be paid over a 12-month span, according to Shiromani Narayan, payroll. This process begins with September paychecks and holds a portion aside for nine months, then pays out over June, July, and August of the following summer. To sign up for this option you can download the form from the payroll website at this link or come into the payroll office to fill out a paper form.

Faculty who sign up for this program remain enrolled until they give written notice that they do not want to participate in the program. There is no need to renew each year. All forms must be submitted to the payroll office no later than Friday, September 9, 2016, to be eligible for the 2016-2017 academic year, otherwise your next opportunity will be September of 2017.

Contact payroll at 8338 or payroll@up.edu for more information.

Holiday Payroll News, Alerts

payroll dreamstimeThe payroll office is working to assure that employees are paid in a timely and efficient manner over the upcoming holiday break, according to Shiromani Narayan, payroll.

Employees are asked to enter their true hours using web time entry daily, including any vacation, sick, or holiday time. Review the hours before your supervisor approves them and update any missed hours immediately.

Approvers and proxies must review and approve department hours by the submission deadline dates. Track any missed payments and contact the payroll office immediately. Please assign two backup proxies for your department.

Payroll submission due dates:

  • Monthly exempt staff must submit their time records by Thursday, December 17, by 3 p.m., for the December 1 through December 31 pay period, and will be paid on Wednesday, December 23. This includes any vacation/sick leave hours to be recorded from 12/1-12/23 as well. Note that monthly staff are being paid early and will not receive another check until January 29, 2016.
  • Semi-monthly staff must submit time records including any vacation/sick hours by Monday, December 14, at 3 p.m., for the pay period December 1-15, and will be paid on Friday, December 18.
  • Semi-monthly staff must submit time records by Monday, December 21, at 3 p.m., for the pay period December 16-31, and will be paid on Tuesday, January 5, 2016. Please record any hours for vacation/sick from 12/16-12/23. This pay period also pays hours for the holidays 12/24, 12/25, and the shutdown period of 12/28-12/31.
  • For the departments that are estimating hours for their essential staff during the period of 12/24-12/31, please record the hours accurately so they are paid without a delay.
  • Student employees must submit their time records by Wednesday, December 16, at noon for the pay period December 1-15, and will be paid on Tuesday, December 23.
  • Student employees must submit their time records for the pay period December 16-31 by December 23 at noon and will be paid on Friday, January 8, 2016. Please note that some of these hours are being estimated and accurate recording will assist payroll with paying everyone in a timely fashion.

For more information contact Narayan at 8338 or Karen Davis at 7338, or e-mail payroll@up.edu.

Please Help Payroll Office Help You

moneybagThe payroll office would like to continue to pay employees in a timely and accurate manner for the remainder of 2015. In order for payroll staff to meet their critical holiday deadlines, employees are being asked for their assistance.

  • Employees: Please enter your true hours on the web time entry daily, including any vacation, sick or holiday hours. Review the hours before your supervisor approves them, and update any missed hours immediately.
  • Approvers/proxies: Review and approve your department hours by the submission deadline dates. Track any missed payments and contact the payroll office immediately. Please assign two backup proxies for your department.
  • Year-end adjustments: Employees are encouraged to sign up for electronic delivery of W-2 forms. An e-mail will be sent letting employees know when the W-2 is available to print (usually a week earlier than the printed version is mailed out). Sign up by going into Self-Serve, Employee, Tax Forms, Electronic W-2 Consent. Read the information and check the “My Choice” box to enroll in electronic delivery. This remains in effect each year so you only have to sign up once. The payroll office would like to ensure that your information is correct for their year-end W-2 processing. Please verify your name (legal name), address and the social security number. If your tax status has changed within the year, please fill out a new W-4 form by contacting the payroll office directly. Please review your direct deposit advices and make necessary changes by following the self-serve link. All changes are due to the payroll office by December 18, 2015.

For more information contact Shiromani Narayan, payroll, at 8338 or Karen Davis at 7338, or e-mail payroll@up.edu.

A New Face in Payroll

welcome dreamstime copyShiromani Narayan has joined the University as the new payroll office supervisor, according UP controller Eric Barger. She brings with her 20 years of payroll experience from RipCity Management. As a resident of North Portland, she is excited to become part of the University community. Please stop by the payroll office and welcome her to The Bluff.

Faculty Deferred Pay Option

moneybagAll nine-month faculty members can opt in to be paid over a 12 month span, according to Karen Davis, payroll. This process begins with September paychecks and holds a portion aside for nine months, then pays out over June, July, and August of the following summer. To sign up, download the form from the payroll website at this link or come into the payroll office to fill out a paper form.

Faculty who sign up for this program remain enrolled until they give written notice that they no longer want to participate. There is no need to renew each year. All forms must be submitted to the payroll office no later than Monday, September 14 to be eligible for the 2015-2016 academic year.

For more information, contact payroll at 8338 or payroll@up.edu.

Faculty Deferred Pay Option

moneybagAll nine-month faculty members can opt in to be paid over a 12-month span, according to Debbie Schwartzkopf, payroll. This process begins with September paychecks and holds a portion aside for nine months, then pays out over June, July, and August of the following summer. To sign up for this option, download the form from the payroll website at this link or come into the payroll office to fill out a paper form. Faculty who sign up for this program remain enrolled until they give written notice that they do not want to participate in the program. There is no need to renew each year.

All forms must be submitted to the payroll office no later than Friday, September 11, 2015, to be eligible for the 2015-2016 academic year, otherwise the next opportunity will be for September of 2016. Contact payroll at 8338 or payroll@up.edu for more information.