Web and enterprise services is excited to announce the rollout of the new PilotsUP portal beginning August 10. The new version of PilotsUP features a clean, mobile friendly design, enhanced search and navigation, and a configurable display for accessing your most frequently used web resources. Sites for the registrar, financial aid, the provost’s office, and other heavy traffic sites have been migrated to the new platform. “PilotsUP Classic” will still be available for August and September; if you’re not able to locate a resource in New PilotsUP, please let web and enterprise services know. From August 10 through 12, PilotsUP will be intermittently unavailable as we transition to the new version. Please contact Lisel Stancil with any questions: stancil@up.edu.
Information Services
Announcing New Email Encryption Feature
Users can now encrypt individual UP emails to transmit sensitive information to anyone with the confidence that only the recipient(s) will be able to decrypt and read the message. Encryption is easy to enable on a case-by-case basis. All you have to do is add [encrypt] anywhere in the subject line of an email sent from your UP account. No special interface or website is needed for sending, and the message notification goes directly to the recipient’s inbox for easy retrieval. Any UP email that contains the following protected or sensitive information must be encrypted:
- Protected health information (i.e., patient record information)
- Personally identifiable information (ex., social security number, birthday, driver’s license, etc.)
- Credit card information
- Any information protected by governmental or institutional regulations.
For more information on how encryption works and what types of emails should be encrypted, please use this link. For further assistance or inquiries, contact the help desk.
Banner 9 Is Now Live!
Upgrades to the Banner database were completed over the Memorial Day weekend and Banner 9 is now live, according to Lisel Stancil, information services. This resource (like INB 8) is available only on the campus network. Information services will be working to add this application to PilotsUP and MyApps for Quick Access sign-on. The URL for accessing Banner 9 is banner.campus.up.edu. Please be advised:
- Please clear your browser cache before logging in for the first time.
- You may now log in with your network account password (separate password no longer required!)
- Chrome is the preferred browser for Banner 9 (you can use it on a Mac!)
Please contact IS if you experience any issues while using Banner 9. For more information contact Stancil at x7481 or stancil@up.edu.
Software Request Time for Classrooms and Labs
Information services will begin creating the computer classroom and lab software builds for the 2018 summer and fall terms in early April. A software build is applied to all computers in a computer lab or classroom and contains a set of applications that the students require access to in order to complete their coursework. The computer classroom/lab software builds start from a “blank slate” which means that whatever software was available for the spring 2018 semester will not be available for the 2018 summer or fall semester unless it is specifically requested. Exceptions are Microsoft Office (Excel, Word, PowerPoint, Publisher), standard browsers and anti-virus protection. Please fill out the request survey here.
If you are interested in requesting software for other locations that are not labs or classrooms, please contact the help desk (help@up.edu or x7000).
A note to School of Engineering faculty: This request process if for installations in rooms outside of Shiley Hall.
Funding for new software is the responsibility of the requesting department. The software build and deployment process is extremely labor intensive; therefore, software requests must be submitted no later than March 30 if you want the software to appear on the computer classroom/lab software build for the summer or fall 2018 semester.
Please call the help desk at extension x7000 if you have questions.
March Cybersecurity Focus: Cybercrime—What To Do If It Happens To You
This month information services will cover important steps you should take if you suspect you are the victim of a cybercrime. In addition, we provide guidance on backing up device data to prevent data loss. To learn more see the March Cybersecurity Newsletter at this link.
February Cybersecurity Focus: Avoiding Tax Fraud and Recognizing Common Scams
Tax season is upon us, and this month we share several tips to help UP employees avoid tax fraud. In addition, there are some dangerous scams making their way to our user community via telephone and emails. We offer advise on how to recognize and avoid them. Finally, we share what you need to know about the recently announced Meltdown and Spectre security flaws.
To learn more see the February Cybersecurity Newsletter at https://sites.up.edu/cybersecurity.
New Professional Development Workshops Available
Academic technology services & innovation is pleased to offer a catalog of on-demand professional development workshop opportunities, available on your schedule, and designed to help faculty develop the skills to successfully integrate technology into their practice. The Spring 2018 catalog has been updated with new offerings including training on Moodle, Office 365, WordPress, Padlet, Skype and more. Please use this link to view professional development offerings or request a session using the sign-up form at the bottom of the page. Sign up for a training you are interested in, and an ATSI staff member will reach out to you to schedule an individual or group training.
Announcing Microsoft Teams
Microsoft Teams has come to the University of Portland campus, according to Michelle Sunderland, information services. Teams provides a new way to collaborate and communicate via an interactive chat-based workspace. The idea is to provide 21st-century learners and knowledge workers with a flexible and fun way to stay in sync while cutting down on email overload and never-ending meetings. While this new breed of chat app caught on first in the offices of start-ups in San Francisco and New York, it is being popularized in many fields as all types of workers become more mobile and more collaborative and will likely be an important tool for the 21st-century workforce. Teams has many applications to enhance collaboration in higher education. Colleagues who need to work in close cooperation across departments and disciplines, students who participate in clubs and projects, and even teachers and learners in an academic course can all use Teams to enhance collaboration and engagement. To learn more about Teams and view a brief how-to video see our Teams website at https://sites.up.edu/teams.January Cybersecurity Focus: New Year’s Resolutions and Data Privacy
It’s the new year and time to make some resolutions. Why not resolve to be more secure by taking steps to protect your personal information? Like millions of people across the globe, you may be unaware how your personal information is being used, collected, or shared in our digital society.
In this month’s cybersecurity newsletter, learn simple steps you can take to protect your privacy and how you can participate in National Data Privacy Day (January 28) to encourage a culture of data privacy at work, at home and in your community. To learn more, please see the January Cybersecurity Newsletter.
New Resources From Academic Technology Services & Innovations
To better serve the academic community, Academic Technology Services & Innovation will not offer drop-in workshops this term, according to Ben Kahn. Instead, ATSI is pleased to offer a catalog of on-demand professional development opportunities, available on your schedule, and designed to help faculty develop the skills to successfully integrate technology into their teaching. Our spring 2018 catalog includes training on Moodle (including the gradebook!), Office 365, WordPress, multimedia tools, recording video lectures, and more. Please use this link to view professional development offerings or request a session using the sign-up form at the bottom of the page. Sign up for a training you are interested in, and an ATSI staff member will reach out to you to schedule an individual or group training.