UPbeat

News for and about University of Portland faculty and staff.

Payroll Office

Holiday Payroll Information: Help Us Pay You Correctly and On Time

Christmas break is around the corner and to ensure the correct payment of employees’ wages, we ask you to report your time cards correctly and submit them on time. Please follow the holiday policy found under “Payroll Guidance for Non-Exempt Employees on Holidays and Shutdown Days” at this link.

Time cards are due on the following schedules:

  • Monthly (exempt) time cards were due by Thursday, December 17 for the entire month of December (vacation/sick hours), and will be paid on Wednesday, December 23. Please note that the next paycheck for monthly employees will not be paid until January 29, 2021.
  • Semi-monthly (hourly) timecards were due by Monday, December 14 for the pay period 12/1/20 to 12/15/20 and were paid on Friday, December 18. The second half of December time cards is due on Monday, December 21 for the pay period 12/16/20 to 12/31/20 and will be paid on January 5, 2021. This paycheck includes shutdown and Christmas day hours so please report your time cards appropriately to reflect the holiday.
  • Student time cards were due on Wednesday, December 16 for the pay period 12/1/20 to 12/15/20 and will be paid on Wednesday, December 23. The second half of December time cards is due on Wednesday, December 23 for the pay period 12/16/20 to 12/31/20 and will be paid on January 8, 2021.

Please be sure to submit your time cards on time for these accelerated payroll schedules. The 2021 payroll schedule will soon be available on the payroll page.

Contact the payroll office for more information at x7338 or payroll@up.edu.

Tax Time Tools, Information From Payroll Office

The IRS has released its updated tax withholding calculator to assist taxpayers in determining the appropriate withholding for the 2020 tax year, according to Denise Carder, payroll.

The IRS specifically encourages taxpayers who fall into the following groups to double-check their withholding:

  • Two-income families.
  • Taxpayers with two or more jobs at the same time or who only work for part of the year.
  • Taxpayers who will receive unemployment assistance.
  • Taxpayers that have experienced a change in pay.

To access the IRS withholding calculator please use this link.

While the IRS has stated that employees are not required to make any changes, they are still stressing that employees review their withholding to make sure that it is accurate. We have also linked YouTube videos from the IRS that you may find helpful in filling out your Form W-4. You can find links to printable W-4 forms on the payroll webpage.

 

 

Time To Review Your W-2

The payroll office is in the process of producing W-2 forms, to ensure accuracy employees are encouraged to carefully review their personal information, such as legal name, W-2 mailing address, and social security number.

For fastest delivery of your 2019 W2, please sign up for electronic delivery. Log in to Self-Serve Banner, click on the Employee tab in the left hand corner, then select Tax Forms and Electronic W-2 Consent. This remains in effect each year so you only must sign up once!

W-2’s will be available by January 31, 2020.

Holiday Payday Information: Please Note

Christmas break is around the corner and to ensure the correct payment of employee wages, we ask that you report your timecards correctly and submit them on time. Please follow the holiday policy found under “Payroll Guidance for Non-Exempt Employees on Holidays and Shutdown Days” at this link.

Timecards are due on the following schedules:

  • Monthly (exempt) timecards are due by December 17, 2019, for the entire month of December (vacation/sick hours), and will be paid on December 23, 2019. Note that the next paycheck for the monthly employees are not paid until January 31, 2020.
  • Semi-monthly (hourly) timecards are due by December 16, 2019 for the pay period 12/1/19 to 12/15/19 and will be paid on December 20, 2019. The second half of December timecard is due on December 19, 2019 for the pay period 12/16/19 to 12/31/19 and will be paid on January 3, 2020. This paycheck includes shutdown and Christmas day hours so please report your timecards appropriately to reflect the holiday.
  • Student timecards are due on December 16, 2019 for the pay period 12/1/19 to 12/15/19 and will be paid on December 23, 2019. The second half of December timecard is due on January 3, 2020 for the pay period 12/16/19 to 12/31/19 and will be on January 10, 2020.

Please be sure to submit your timecards on time for these accelerated payroll schedules. The 2020 payroll schedule will soon be available on the payroll page.

Contact the payroll office for more information at x7338 or payroll@up.edu.

Paycheck Checkup Time: New Tax Laws in Effect

The payroll office would like to remind all UP employees to check their W-4 status. While this is a good idea every year, the Tax Cuts and Jobs Act recently changed the way tax is calculated. The IRS and the Oregon Department of Revenue encourage everyone to perform a “paycheck checkup” to see if you have the right amount of tax withheld for your personal situation.

The IRS tax withholding calculator can be found here, and the Oregon Department of Revenue calculator can be found here.

For more information contact Denise Carder, payroll, at carderd@up.edu.

Time To Review Your W-2

The payroll office is in the process of producing W-2 forms, and to ensure accurate information appears on their forms, employees are encouraged to carefully review their information, such as legal names, W-2 mailing addresses, social security numbers, and withholding W-4 allowances. Please submit any changes to the payroll office by January 14, 2019.

For faster service of the 2018 tax forms, please sign up for electronic delivery of W-2 forms. Please visit Self-Serve, Employee, Tax Forms, Electronic W-2 Consent (link). This remains in effect each year so you only must sign up once. The W-2’s will be available by January 31, 2019.

New Hire in Payroll: Ellen Radcliffe

The payroll office is excited to announce a new addition to their department. Ellen Radcliffe has joined the UP staff as as the new AP/Payroll Specialist. Ellen brings many years of  business expertise to the team. Please stop by the payroll office to welcome her to The Bluff.

For more information contact Denise Carder, payroll, at carder@up.edu.

2017 Tax Reform Legislation: Time to Double-Check Withholding

Tax reform legislation enacted in December, 2017 makes a number of changes for 2018 that affect individual taxpayers. The IRS has released the 2018 Form W-4, and has updated the IRS withholding calculator in order to assist taxpayers in determining the appropriate withholding allowances for the 2018 tax year.

The IRS specifically encourages taxpayers who fall into the following groups to double-check their withholding:

  • Two-income families;
  • Taxpayers with two or more jobs at the same time or who only work for part of the year;
  • Taxpayers with children who claim credits such as the child tax credit;
  • Taxpayers who itemized deductions in 2017; and/or
  • High-income taxpayers and those with complex tax returns.

Below are links to the 2018 Form W-4 and IRS withholding calculator. While the IRS has stated that employees are not required to make any changes, they have strongly recommended that employees review their withholding to make sure it is accurate.

To access the IRS withholding calculator please use this link.

To view the 2018 Form W4 click on this link.

Please send new W-4 forms to the payroll department at least 10 days prior to the pay date you would like the change to take effect. If you have any questions please contact the payroll department at payroll@up.edu.

2017 Holiday Payday Information

Christmas break is around the corner and to ensure the correct payment of your wages, we ask you to report your timecards correctly and submit them on time. Please follow the regular holiday policy, founder under “Payroll Guidance for Non-Exempt Employees on Holidays and Shutdown Days” at this link. The actual University holidays are Christmas Day and New Year’s Day.

Timecards are due on the following schedules:

  • Monthly (exempt) timecards are due by December 18, 2017, for the entire month of December (vacation/sick hours), and will be paid on December 22, 2017. Note that the next paycheck for the monthly employees are not paid until January 31, 2018.
  • Semi-monthly (hourly) timecards are due by December 14, 2017 for the pay period 12/1/17 to 12/15/17 and will be paid on December 20, 2017. The second half of December timecard is due on December 22, 2017 for the pay period 12/16/17 to 12/31/17 and will be paid on January 5, 2018. This paycheck includes shutdown and Christmas day hours so please report your timecards appropriately to reflect the holiday.
  • Student timecards are due on December 18, 2017 for the pay period 12/1/17 to 12/15/17 and will be paid on December 22, 2017. The second half of December timecard is due on January 3, 2018 for the pay period 12/16/17 to 12/31/17 and will be on January 10, 2018.

Please be sure to submit and have your timecards approved on time for these accelerated payroll schedule. The 2018 payroll schedule will soon be available on the payroll page.

Contact the payroll office for more information at x8338 or payroll@up.edu.

Year End Payroll News

Year-end is a crucial time for the payroll office and to get things right for the W2 reporting, we remind our staff to review pertinent information on their paychecks. Items such employee names, addresses, social security numbers and W-4 allowances. Please submit all changes by December 8, 2017, to payroll@up.edu.

Employees are also encouraged to sign up for electronic delivery of W-2 forms. Please visit Self-Serve, Employee, Tax Forms, Electronic W-2 Consent, https://www.up.edu/payroll/tax-information.html. This remains in effect each year so you only need to sign up once.