News for and about University of Portland faculty and staff.
The payroll office would like to continue to pay employees in a timely and accurate manner for the remainder of 2017 payrolls. For the Thanksgiving holiday week, please be sure to follow the payroll guidance for non-exempt employees on holidays and shutdown days. The actual University holidays are Thanksgiving Day and the Friday following Thanksgiving Day.
The payroll office, which had been temporarily located at the main entrance of the information services office in Tyson Hall, has moved back to its renovated space in Waldschmidt Hall, according to Shiromani Narayan, payroll. For more information contact Narayan at x8338 or narayan@up.edu.
The payroll office is temporarily located at the main entrance of the information services office in Tyson Hall, according to Shiromani Narayan, payroll. They will be located there during the remodeling project taking place in their location in Waldschmidt Hall. Please drop all payroll related items to the interim location at Tyson Hall.
For more information contact Narayan at x8338 or narayan@up.edu.
All nine-month faculty members can opt in to be paid over a 12-month span, according to Shiromani Narayan, payroll. This process begins with September paychecks and holds a portion aside for nine months, then pays out over June, July, and August of the following summer. To sign up for this option you can download the form from the payroll website at this link or come into the payroll office to fill out a paper form.
Faculty who sign up for this program remain enrolled until they give written notice that they do not want to participate in the program. There is no need to renew each year. All forms must be submitted to the payroll office no later than Friday, September 8, 2017, to be eligible for the 2017-2018 academic year, otherwise your next opportunity will be September of 2018. Contact payroll at 8338 or payroll@up.edu for more information.
Semi-monthly employees will need to submit their timesheets by 3 p.m. on Monday, February 15, according to Karen Davis, payroll. Supervisors will have until 9 a.m. on Tuesday, February 16 to approve hours.
For more information contact payroll at 7338 or davisk@up.edu.
The payroll office is working to assure that employees are paid in a timely and efficient manner over the upcoming holiday break, according to Shiromani Narayan, payroll.
Employees are asked to enter their true hours using web time entry daily, including any vacation, sick, or holiday time. Review the hours before your supervisor approves them and update any missed hours immediately.
Approvers and proxies must review and approve department hours by the submission deadline dates. Track any missed payments and contact the payroll office immediately. Please assign two backup proxies for your department.
Payroll submission due dates:
For more information contact Narayan at 8338 or Karen Davis at 7338, or e-mail payroll@up.edu.
The payroll office would like to continue to pay employees in a timely and accurate manner for the remainder of 2015. In order for payroll staff to meet their critical holiday deadlines, employees are being asked for their assistance.
For more information contact Shiromani Narayan, payroll, at 8338 or Karen Davis at 7338, or e-mail payroll@up.edu.
All nine-month faculty members can opt in to be paid over a 12-month span, according to Debbie Schwartzkopf, payroll. This process begins with September paychecks and holds a portion aside for nine months, then pays out over June, July, and August of the following summer. To sign up for this option, download the form from the payroll website at this link or come into the payroll office to fill out a paper form. Faculty who sign up for this program remain enrolled until they give written notice that they do not want to participate in the program. There is no need to renew each year.
All forms must be submitted to the payroll office no later than Friday, September 11, 2015, to be eligible for the 2015-2016 academic year, otherwise the next opportunity will be for September of 2016. Contact payroll at 8338 or payroll@up.edu for more information.
The payroll office would like to be sure that all employee information is correct for their year-end W-2 processing. Please check the spelling of your name, address, and withholding allowances so payroll personnel can make the changes before the end of the year. Employees can review their direct deposit advice or look in self-serve and verify their information. If they need to make changes they can e-mail the payroll office with the address change or fill out a new W-4 for withholding allowance changes.
For more information contact Debbie at 8338 or Karen at 7338 or e-mail payroll@up.edu.
Due to the Christmas holiday there are some changes to the regular payroll schedule that employees and student workers need to know, according to Debbie Schwartzkopf, payroll.
Monthly (exempt) employees must submit their time records by Wednesday, December 17, for the entire month of December, and will be paid on Tuesday, December 23. Note that monthly employees are being paid early and will not receive another check until January 30, 2015.
Semi-monthly staff employees must submit time cards by Monday, December 15 for the December 1-15 pay period and will be paid on Friday, December 19. Semi-monthly staff employees must submit time cards by Friday, December 19 for the December 16-31 pay period, and will be paid according to the usual schedule on Monday, January 5. Please note that most semi-monthly employees will have holiday time from December 24 through the end of the month as well as New Year’s day.
Student employee timecards for December 1-15 are due by Wednesday, December 17 so students can be paid on Tuesday, December 23. The following student payroll, for hours worked from December 16-31, is due on January 5, and will follow the usual schedule in January for payment on January 10. Please be sure to have all timecards submitted by employees so supervisors have time to approve them prior to the 9 a.m. deadline the morning after timecards are due.
The 2015 payroll processing calendars are available on the payroll webpage at http://www.up.edu/payroll/. Please note that, due to feedback from several student timesheet approvers, the approval deadline has been adjusted for 2015. Students will submit their timesheets a day earlier on most pay periods, and supervisors will have the extra day to insure the timesheets are approved by the 9 a.m. deadline. This gives approvers more than 24 hours to make sure all timesheets are completed and approved on time.
For more information, contact payroll at 8338 or payroll@up.edu.