UPbeat

News for and about University of Portland faculty and staff.

Linda Gill

New Process for All Purchased Class Materials

The printing and mailing services office and the Pilot House bookstore are now partnering for the purchase of course packs and lab manuals, according to Mary Scroggins, printing and mailing services. This new process goes into effect for spring 2019 orders. Exams, handouts, and other not-for-purchase items will not be affected.

Faculty will still send their requests to printjobs@up.edu. Printing services will submit all materials to be purchased for classes through an outside vendor, Xanedu. The vendor will then create print-ready documents with a barcode embedded so the bookstore can sell them.

To ensure that there are no delays in students receiving class materials, please follow these guidelines:

  • For copyrighted content: Submit your request to printjobs@up.edu six weeks prior to sale date.
  • For non-copyrighted content: Submit your request to printjobs@up.edu four weeks prior to sale date.

Once your order is finalized, Xanedu will send it to printing services for production. Printing services will no longer directly handle any of the copyright clearance authorization or file preparation for course packs and lab manuals. When the order is complete, printing services will deliver it to the bookstore for student purchase.

Please keep in mind that it is critical to order purchased class materials on time. Printing services can no longer just print late orders on the spot.

For any questions about this change, contact Kassie Hansen, printing and mailing services, at x8101, or Linda Gill or Mary Scroggins at x7200.

 

New Course Pack Ordering, Printing Process

Printing and mailing services and the UP bookstore are partnering for the purchase of course packs, worksheets, lab manuals, and other class materials. This new process goes into effect for apring term orders and is meant to streamline processes.

Faculty will still send their requests to printjobs@up.edu. Printing services will now submit all materials to be purchased for classes through an outside vendor called Xanedu, which will in turn create print-ready documents with a barcode embedded so the bookstore can sell them.

To ensure there are no delays in students receiving class materials, please follow these guidelines:

  • For copyrighted content: Submit your request to printjobs@up.edu six weeks prior to sale date.
  • For non-copyrighted content: Submit your request four weeks prior to sale date.

Once your order is finalized, Xanadu will send it to printing services. Printing services will no longer directly handle copyright clearance authorization or file preparation. When the order is complete, printing services will deliver the order to the bookstore. All class materials will then be picked up by students at the bookstore.

If you have any questions about this change, please contact Linda Gill or Mary Scroggins at x7200.

Now’s The Time: Order Cards, Letterhead, Forms

business-woman-blank-card-11199840 copyNow is the time to submit orders for letterhead, envelopes, and forms for the upcoming academic year, according to Linda Gill, printing services. This allows the team to schedule production throughout the summer. Please estimate usage for the next academic year and order accordingly. Letterhead is available by the ream (500 sheets) or by the case (4,000 sheets). Envelopes are available by the box (500) or by the case (2,500). When ordering, include a sample of each item and indicate if any changes are necessary. Submit stationery orders to stationery@up.edu, and in the subject line type “stationery.”

Staff and faculty who need to order new or replacement business cards can order them through printing services as well. In the subject line type “business cards.” Orders quantities can be 250, 500, or 1,000. Please allow five business days from the day they are approved to receive your order. Please submit business card orders to stationery@up.edu. F or more information, contact Gill at 8100 or lgill@up.edu.

Stationery Orders Due Soon

course-packsUniversity administrative assistants and office managers are asked to order stationery for the fall 2014 semester, according to Linda Gill, printing services. An order form is available at http://tinyurl.com/lybl8ty. It can be filled out and submitted to stationery@up.edu. Printing services would like to be able to schedule printing of departmental letterhead and envelopes over the summer break. For more information contact Mistie Calcagno, printing services, at 8115.

New Printer Installation, Feb. 26-27

printingpress copyPrinting services will be replacing one of their printers and will not be able to run large color print jobs on Wednesday, February 26 or Thursday, February 27, according to supervisor Linda Gill. Please plan print jobs for this week accordingly. For more information contact printing services at 7200 or lgill@up.edu.

Stationery Reprint Changes

printerTo help streamline the ordering and printing process, the marketing and communications office is transferring the coordination of stationery reprint orders to printing services. This will allow printing services to manage the stationery requests from start to finish. This new process applies to all general stationery needs, such as office letterhead and envelopes. Please use the stationery reprint order form to place orders. The form is available at this link. If you are ordering materials as part of a mailing or as a part of an invitation packet, electronic letterhead, or specialized letterhead, these items will still be handled through marketing and communications.

If you have any questions, contact Linda Gill at cady@up.edu, or call 8100.