All nine-month faculty members can opt in to be paid over a 12-month span, according to Debbie Schwartzkopf, payroll. This process begins with September paychecks and holds a portion aside for nine months, then pays out over June, July, and August of the following summer. To sign up for this option you can download the form from the payroll website at http://tinyurl.com/ny77r98 or come into the payroll office to fill out a paper form. Faculty who sign up for this program remain enrolled until they give written notice that they do not want to participate in the program. There is no need to renew each year. All forms must be submitted to the payroll office no later than Friday, September 12, 2014 to be eligible for the 2013-2014 academic year. Contact payroll at 8338 or payroll@up.edu.
Controller
Monthly Time Sheets Due Tuesday, June 24
Monthly payroll/salary employees need to complete their timesheets by 3 p.m. on Tuesday, June 24, according to Debbie Schwartzkopf, payroll. Approvers have until 9 a.m. on Wednesday, June 25 to approve the timesheets. Payday is Monday, June 30. For more information contact Schwartzkopf at 8228 or schwartz@up.edu.
New Missed Payment Form
A new Missed Payment Form will be in place for all employees effective July 1, 2014. Those who do not fill out electronic timesheets and need to report missed hours will need to complete the new form (http://tinyurl.com/ny77r98). The form will need to be filled out by the employee and approved by a supervisor, then forwarded to the payroll office for processing. For more information contact Schwartzkopf at 8228 or schwartz@up.edu.
Semi-Monthly Timesheets Due Monday, June 16
Semi-monthly employees need to submit their timesheets by 3 p.m. on Monday, June 16, according to Karen Davis, payroll. Supervisors have until 9 a.m. on Tuesday, June 17 to approve hours. For more information contact payroll at 8338 or davisk@up.edu.
New Payroll Webpage
The payroll office now has its own webpage at http://www.up.edu/payroll/, according to payroll supervisor Debbie Schwartzkopf. It can be found at www.up.edu under “Services” and “Payroll” as well. The webpage has information, forms, and more to help UP employees. For more information contact Schwartzkopf at 8338 or schwartz@up.edu.
Expanded Sick Leave Availability
As of January 1, the University of Portland is extending sick leave to student employees and any faculty and staff members not previously covered, according to Eric Barger, controller. Student employees and hourly staff working less than half-time will now earn one hour of sick leave for every 30 hours worked (with a maximum bank of 80 hours). There is no change to the sick leave policy for staff employees working half-time or more. Similarly, there is no change to sick leave policy for regular faculty, except that they will now be able to record sick time and view leave balances in Banner Self-Serve. Adjunct faculty will be provided with sick leave each term based on the credit hours they teach and will also be able to record and view sick leave in Banner. More information and FAQs will be available through the controller’s office website soon. Questions should be directed to Barger at 7337 or barger@up.edu.
W-2 Time Once Again
It is W-2 time once again, and employees are asked to their addresses and social security numbers in the system and advise payroll of any changes that need to be made.
If you would like to receive your W-2 electronically, please log into self-serve. Go to Employee, Tax Forms, Electronic W-2 Consent. Click on the box that you consent to receive it electronically and click the submit button.
If you have already signed up for electronic W-2 delivery you do not need to do so again. You will receive an e-mail when they are available in the system, which will be sooner than the printed version. Paper W-2s will be mailed out by January 31.
For more information contact Debbie Schwartzkopf, payroll, at 8338 or schwartz@up.edu.
Double Check W-2 Information
The payroll office would like to be sure that all employee information is correct for their year-end W-2 processing. Please check the spelling of your name, address, and withholding allowances so payroll personnel can make the changes before the end of the year. Employees can review their direct deposit advice or look in self-serve and verify their information. If they need to make changes they can e-mail the payroll office with the address change or fill out a new W-4 for withholding allowance changes. For more information contact Debbie at 8338 or Karen at 7338 or e-mail payroll@up.edu.
News to Use For Your W-2
Employees are encouraged to sign up for electronic delivery of W-2 forms, according to Debbie Schwartzkopf, payroll. An e-mail will be sent letting employees know when the W-2 is available to print (usually a week earlier than the printed version is mailed out). Sign up by going into Self-Serve, Employee, Tax Forms, Electronic W-2 Consent. Read the information and check the “My Choice” box to enroll in electronic delivery. This remains in effect each year so you only have to sign up once.
The payroll office would like to be sure that all employee information is correct for their year-end W-2 processing. Please check the spelling of your name, address, and withholding allowances so payroll personnel can make the changes by December 16, 2013. Employees can review their direct deposit advice or look in self-serve and verify their information. If they need to make changes they can e-mail the payroll office with the address change or fill out a new W-4 for withholding allowance changes. For more information contact Schwartzkopf at 8338 or Karen Davis at 7338 or e-mail payroll@up.edu.
Payroll Deadlines Coming Up
Employees and managers are reminded that timesheets are due earlier this month due to the Thanksgiving holiday. Monthly timesheets are due on Thursday, November 21, at 3 p.m., and pay day is Wednesday, November 27. Hourly staff timesheets are due on Thursday, November 27, at 3 p.m. for pay day on Thursday, December 5. For more information contact Debbie Schwartzkopf, payroll, at 8338 or schwartz@up.edu.