The Controller’s Office has some reminders to help us better serve you and make the processing of reimbursement and payment requests more efficient and timely.
- Emailing requests to accounts_payable@up.edu is the preferred method to submit to the Controller’s Office. Paper submissions will be accepted but may be delayed as we convert the requests into an electronic format.
- The Reimbursement and Payment Request form, along with all supporting documentation, must be submitted as one PDF file. Please do not submit as separate attachments in your email. There is too much risk of documents being separated and errors being made.
- Documents must be formatted as a PDF. Submissions with photos embedded in the body of the email cannot be accepted.
- Budget director approval of the budget(s) being charged is required. Digital signatures are allowed. Typing of the name on the form is not sufficient. Email approval is allowed but documentation of the approval must be included as part of the single request file described in item #2.
- Receipts must be itemized—show date of purchase and include proof of payment.
- Supporting documentation must be legible. Documentation that is too small, blurry, too dark, etc. will not be accepted.
Please reference Controller’s Office website for helpful links to electronic forms and policy information.