There have been a number of questions recently about expense reimbursements, so it appears to be a good time for some policy/tax law reminders, according to Lori Watson, controller’s office.
- As a general rule, all purchases should be made with a University purchasing card (or “p-card”). Expense reimbursements are for non-p-card transactions such as mileage and cash tips.
- Expense reimbursements requests must be submitted within 60 days of expenditure (this is a tax law requirement). Requests received after 60 days may not be paid.
- The 60-day rule applies to mileage payments. Best practice is to report mileage on a monthly basis especially for those who do a lot of driving.
Please contact the controller’s office at x7393 or up_controller@up.edu if you have questions.