Updates from the Office of Student Accounts

Office of Student Accounts Important Dates

  • Spring tuition due: January 4, 2021 (the difference between financial aid and charges)
  • First day of class for spring semester: January 25, 2021
  • Last day to withdraw from spring courses with:
    • 100% tuition refund: January 29, 2021
    • 75% tuition refund: February 5, 2021
    • 50% tuition refund: February 12, 2021
    • 25% tuition refund: February 19, 2021
  • Late fees for all unpaid balances:
    • First Late Fee: January 29, 2021
    • Second Late Fee:  February 26, 2021

Health Insurance Waiver

  • The deadline to complete the waiver for Spring 2021 is January 29, 2021 at 2 p.m. (PST).*

*Only applicable to new, first-time students, students with denied fall waivers, or returning students who were not enrolled on campus for the fall semester but are planning to live on campus for the spring semester.

  • The health insurance waiver site will be available mid-December. Encourage your student to monitor this page for the spring semester waiver link. 

1098-T Tuition Statement

The University of Portland has partnered with ECSI (Educational Computer Systems, Inc.) to offer your student the opportunity to receive their 1098-T Tuition Statement electronically this year. If your student would like to receive their 1098-T form electronically, please encourage them to give their consent by following the steps below. 1098-T’s will be provided by the end of January 2021. If electronic consent is not received by January 1, 2021, the 1098-T will be mailed to the current address on file.

To give consent to receive the 1098-T form electronically, your student will need to click on the link below and follow the simple instructions to sign up!

The benefits to receiving electronic notification are:

  • Online delivery provides access to the form 1098-T earlier than the traditional mailing process.
  • Online delivery eliminates the chance that the 1098-T will get lost, misdirected or delayed during delivery, or misplaced once the student receives it.
  • Signing up for online delivery is easy and secure.
  • Students can receive their 1098-T form while traveling or away from their home address.

If you have any questions, please visit the ECSI FAQ page for information regarding your student’s tax documents and to obtain contact information for ECSI.

Office of Student Accounts Contact Information

First-Year Focus: Advice for Semester’s End

As the semester begins to wind down, you may notice a shift in the attitude of your student. The energy that may have accompanied your student after Fall Break will be gone, and in its place will be frustration at classes, registration, end of semester projects and exams, and an overall sense of anxiety for the end of the semester.

Making It to the Finish Line

Many students will feel overworked and extremely tired during these last few weeks. Often, first-year students begin to develop a sense of regret about their college choice, or even going to college in the first place. Many students feel as though they are not doing well enough in school, especially in comparison to high school. Remind your student that the average first-year student’s college GPA is about one point less than it was in high school – not unusual in their first semester.

Many students may find that they are struggling in calculus, chemistry, biology, physics, philosophy, or macroeconomics. This is common. Some students are unprepared for college-level classes because they did not understand the conceptual basics of calculus and physics in high school. Others struggle because they think two hours of homework per day is enough. However, by better managing their time and communicating with their professors, many students will be able to pass. In addition, students can also connect with the Learning Commons to get individual help for each of these classes. The Learning Commons can help students learn how to study more effectively, prepare for exams, practice language skills, receive math and writing tutoring, or improve memory strategies.

While this may feel like a lot of doom and gloom, your student is resilient and can rise to the occasion. How can you help them to the finish line? First, encourage them to take deep breaths, and then consider these tips:

  • Let them know that you’re proud of the growth and progress they have made so far in the semester.
  • Support them in continuing to work hard. They can do this!
  • Encourage them to build effective stress relief time into their schedule.
  • Encourage your students to connect with the Learning Commons and set up an appointment with a peer tutor.
  • Remind them to sleep and eat well.
  • Point them towards these tips for preparing for and taking exams from the Shepard Academic Resource Center.
  • Review these mental health and academic resources that we covered in the “Your Pilot’s Mental Health & 2020” webinar on November 13.

If you will see your student over the Thanksgiving Break, use that time to pump them up for the homestretch of the semester. After the four-day weekend, they only have one week of class and then finals week itself. They can do this, and you are there to encourage them along the way.

Helping your Student with “Major” Choices

During this part of the semester, some students begin to be concerned about their major and may question their academic course of study. Sometimes this becomes a hot topic around the Thanksgiving dinner table with family, who may be curious about what your student is studying. To assist you in supporting your student with these big questions, we have included helpful information below about choosing majors.

For most first-year students, the second semester is considerably less stressful than the first semester. But for many first-year students, one important question still remains: “What will be my major?” Many new students are still “undeclared” majors, and many students who declared a major upon enrollment have since had second thoughts about that decision. These students will be soliciting advice from their peers, professors, advisors, and families. When parents discuss this matter with their UP students they should keep the following in mind:

  • Choosing a major does not mean choosing a career. What do singer and EGOT winner John Legend, Supreme Court Justice Clarence Thomas, and legendary astronaut Sally Ride have in common? All three received undergraduate degrees in English. The conclusion to draw from this bit of trivia is that an undergraduate major is not the surefire predictor of future career. Some majors may be better preparation for certain kinds of work than others; however, relatively few undergraduate majors lead directly to a specific career. Career goals should certainly be one consideration when choosing a major, but by no means the only one. Moreover, employers in any field will be more interested in what a potential applicant can do than they will be with the student’s college major.
  • Skills matter. When thinking about a major, students should consider not only their interests but their skills and talents as well. How will the major help them capitalize on their natural talents and develop skills that may be weak? In a recent survey by the National Association of Colleges and Employers, employers ranked communication skills as the most important personal characteristic they sought in potential employees. Other important characteristics included analytical skills, ethics, leadership abilities, work experience, motivation/initiative, teamwork skills, and technical skills. Students considering a major should ask professors and upper-class students how the major will help them develop as writers and speakers. They should also inquire about internship and co-op opportunities in the major, and projects that will give them practice working with others and using the latest technology in the field.

  • Think of a major as an intellectual home. When students enter a major they begin a concentrated course of study that becomes increasingly focused and demanding. They will be going to classes, working on projects, and socializing with other students as well as professors in that discipline. It is important that they enjoy not only the work but also the people with whom they will be spending so much time. If a student is drawn to a major because of genuine interest and curiosity about the subject, then chances are they will feel at home with peers within the field. On the other hand, a student may feel out of place and uncomfortable if they enter a major because they think it will lead to a high-paying job (as an example) or to fulfill the expectation of parents or teachers.
  • A good choice is an informed choice. Encourage your student to make use of the information and resources available through UP. UP professors and advisors are always willing to share their expertise, and upper-level students in the major they are interested in can offer a student perspective. The Career Center also holds a wealth of information about majors and career planning as well as tools and services to help students assess their own interests and abilities.
  • Be patient. The earlier a student chooses a major, the easier it will be to fulfill the requirements of that major. However, second-semester first-year students still have time to make up their minds. Students enjoying many different courses are often those who have the most difficulty choosing one discipline on which to concentrate. These students should be encouraged to begin the exploration process early to avoid making a hasty decision when the time comes to declare a major. Students who take the time to explore different major options before declaring are often more confident and content in their final decision.

Check out these other helpful articles on choosing or changing a major:

Virtual Networking 101

As college students begin to navigate the world of work, meeting with professionals is an important step in learning more about industries, companies, and internship and job opportunities. What often comes to mind is traditional forms of networking activities, such as meetings that take place over a cup of coffee or a meal, events attended by people who share common interests, professional association conferences, and career fairs where job seekers meet with recruiters. These in-person activities provide the chance to have authentic conversations and often lead to continued communication.

Benefits of Virtual Networking

While there may be no replacement for face-to face opportunities, the current circumstances have also created some new opportunities for virtual networking. Virtual networking breaks down some of the barriers that may have existed in the past, opening new doors for students who may have been limited by geography, resources, and time.

Virtual networking is new for all of us, including our staff, students, and employers. The Career Center just finished hosting two virtual career fairs through our online platform Handshake, where students learned more about internships or jobs, and heard from employers during group sessions and individual meetings. With the ubiquity of online communication today, there are even more opportunities than virtual career fairs to network with professionals.

For many students, building a network virtually provides the opportunity to develop new skills as they stretch their comfort zones. It provides them with the chance to demonstrate their flexibility, adaptability, communication, and perseverance. Networking in a virtual setting requires students to take initiative to reach out to professionals for informational interviews via video, phone, and email. Students also need to have a strong digital presence on Handshake and LinkedIn, where they can connect with alumni and employers, find job/internship opportunities, and participate in virtual events.

Virtual Networking Tips

With the semester more than halfway over, students may feel saturated by virtual learning and may need some encouragement to take advantage of virtual networking opportunities. Remind them that they are not alone and the Career Center is here to help! Students can access staff for individual appointments and during Open Office Hours. Knowing that parents and family members are often the first people students talk to, here are some recommendations you can provide:

  1. Be active in online professional networks. The Career Center utilizes Handshake as the centralized system for internship and job postings, a calendar of virtual employer events, and general advice and support. LinkedIn provides students an opportunity to find internship and job postings, to make connections and strengthen professional relationships, and to learn skills.
  2. Update your digital profiles on Handshake and LinkedIn. Be sure to highlight skills, applied experiences, and interests. Connect with and follow companies.
  3. Take initiative and reach out to professionals for a (virtual) coffee chat. Be patient and persistent (it may take more than one try) when requesting to connect. Be mindful of time zones.
  4. Attend virtual professional networking events. Check out the calendar of events on Handshake and Engage.
  5. Be prepared when you show up to a networking event! Prepare an elevator pitch and questions to ask.
  6. Follow up after a conversation or interview. Say thank you and keep in touch.
  7. Practice wellness. The pandemic has impacted everyone. Take time to breathe and acknowledge where you are. Utilize resources such as the Health & Counseling Center wellness resources.
  8. Not sure where to get started? Schedule an appointment or visit the Career Center Open Office Hours.

Amy Cavanaugh serves as the Director of the UP Career Education Center. Amy holds a bachelor’s degree in Sociology from St. Mary’s College and master’s degrees in both Organizational Communication and Business Administration. During her own college years, Amy completed a variety of experiential learning opportunities including study abroad, community engagement, research, and internships. Her first destination was participating in post-graduate service through Holy Cross Associates where she was introduced to careers in education. Amy leads the Career Center team by integrating career education and readiness into the student experience, collaborating with colleagues to guide students to develop as a whole person, and partnering with alumni and professionals to make connections that lead to meaningful opportunities for students.