UPbeat

News for and about University of Portland faculty and staff.

Sandy Chung

Human Resouces: Mandatory Professional Development Session on Oct. 14

The University will present professional development opportunities for all staff during the week of fall break (October 14-18, 2019), according to Sandy Chung, Human Resources. All sessions on Monday, October 14 are mandatory for staff. Exceptions to this requirement are as follows:

  • Certain departments due to operational necessity, as pre-approved by the University
  • Staff with a vacation day or other off-campus day, as pre-approved by the supervisor
  • Staff with an absence related to sick time related reasons or a HR-approved leave of absence.

Faculty members are welcome to attend as well.

Human resources will provide more information about the presentations on October 14, as well as other workshops available that week, via email.

Please email hr@up.edu if you have any questions. Also, an Outlook save-the-date which you can copy to your Outlook calendar is available to download at this link.

Title IX Informational Session for Faculty: Feb. 13

Title IX Informational Session for faculty members will take place on Wednesday, February 13, from 4 to 5:30 p.m., in Mago Hunt Center Theater. Sandy Chung (vice president for human resources and Title IX coordinator for compliance) and Matthew Rygg (associate vice president for student development and Title IX coordinator for education) will be present, as will Tom Greene, provost. Chung and Rygg will provide an overview of the work done this year by the Title IX team, and will respond to questions. Please submit questions in advance using this form.

Mandatory Professional Development Day, Oct. 15

This year, the University will be presenting professional development opportunities for all staff during fall break, October 15-18, 2018, according to Sandy Chung, human resources.

The sessions scheduled for Monday, October 15 are mandatory; all other sessions are optional and subject to availability. Please arrive at the Beauchamp Center by 9:15 a.m. HR will be recording the day’s activities and will make the recordings available in a couple of weeks for those who were unable to attend.

The mandatory Monday October 15 session is centered on diversity, inclusion, and equity. There will be a keynote by Julie Lythcott-Haims, former dean of first years at Stanford and author of Real American and How to Raise an Adult. Hours are 9:30 a.m. to 3:30 p.m., with lunch provided. All optional sessions are listed in the RSVP form linked above.

Please email hrtraining@up.edu if you have any questions.

Administration Promotions, President’s Leadership Cabinet Appointments Announced

University president Rev. Mark L. Poorman, C.S.C., has announced that Andrea Barton, general counsel, and Sandy Chung, associate vice president for human resources and interim title IX coordinator, will be promoted to Vice President and General Counsel, and Vice President for Human Resources, respectively, effective July 1, 2018.

Barton joined the University of Portland in January 2017 as General Counsel and Special Assistant to the President. She oversees all legal matters on behalf of the University and advises the University and members of the campus community in connection with higher education issues.

Chung joined the University of Portland as Director of Human Resources in December 2015. In 2017 she was promoted to Associate Vice President for Human Resources and in May 2018 was named Interim Title IX Coordinator. She has extensive experience in human resources, and is also a member of the California and Oregon State Bars.

There are also four new appointments to the President’s Leadership Cabinet: Rowena Bramlette, who has been promoted to associate vice president for budgeting; Eduardo Contreras, assistant provost and studies abroad; Elise Moentmann, associate provost; and Matthew Rygg, associate vice president for student development.

Staff Forum, April 25, Noon-1 p.m.

A staff forum will take place on Wednesday, April 25, from noon to 1 p.m., in Bauccio Commons, according to Sandy Chung, human resources. The goal of the forum is to uncover shared learnings since the Sunday, April 22 Wally Awards. Our path forward is one that reinforces our values and all that is best in our UP community. We invite input from as many community members as possible. There will be time for an open microphone, although time will be limited so that we can hear from as many staff community members as possible. In addition, there will be a handout available asking for specific recommendations about what our priorities might be for the University as we go forward.

Time spent attending the forum is work time, and staff may schedule a 30-minute lunch period before or after the forum, whichever works best for each staff member and his/her office. If you are unable to attend, we encourage you to share your thoughts and suggestions via the methods noted at the bottom of this email.

Anonymous Reporting Address:

Email: hr@up.edu

Interoffice Mail: Office of Human Resources

US Mail: Office of Human Resources, University of Portland, 5000 N. Willamette Blvd., Portland Oregon 97203

HR Policy and Process Reminders: Please Review Now

Sandy Chung, associate vice president for human resources, sent an email on March 1 to all exempt and non-exempt staff regarding policy and process reminders from human resources. HR is requesting everyone take some time to review these policies. The following links can be used:

If you have any questions or need assistance, please contact human resources at hr@up.edu or x8484.

Please Apply for Summer Tuition Remission by April 15

Eligible employees who intend to use their tuition remission benefit during the summer semester are encouraged to apply using the online request tool no later than Sunday, April 15, according to Sandy Chung, human resources.

It is required that remission requests be approved at least 2 weeks before the first class, or late charges may be applied to an employee’s account. There are separate application forms for undergraduate and graduate course work tuition remission. Any graduate level tuition remission benefit will be taxable to the employee on the value above $5,250 for attempted credits and subject to applicable withholdings and will be reflected on the W-2 of the tax year the remission was applied. Time away from an employee’s regular work day must be approved in advance by the supervisor. Tuition exchange at other universities is not available to employees.

See the Tuition Remission Policy Summary at this link for further details. If you have more questions and/or need more information contact Sandy Chung, human resources, at chung@up.edu.

HR Asking for Updates to Employee Info

The Office of Human Resources has begun a project is to update staff job information and job related qualifications and experiences, according to Sandy Chung, HR. The projects is being implemented because Oregon recently passed legislation that requires employers to gather and update certain types of information to remain in compliance with Oregon employment law.

As part of this project, all staff employees need to complete a “UP Job Information Analysis Form–Staff Employee.” All staff employees are asked to complete this form by no later than February 5, 2018.

The “UP Job Information Analysis Form–Staff Employee” is available at this link. If you have trouble downloading the form, please email hr@up.edu and they will email the form. The form is in Word format to make formatting and editing as easy as possible. When ready to submit the form, please save the completed form and upload it at www.bitly.com/up-hr-upload. If you have any questions or need assistance, please email hr@up.edu or call x8484. An FAQ is available at www.bitly.com/up-jiup-2018.

HR Supervisor Workshop, Oct. 21

chungThe next Third Friday Supervisor Workshop will be held in the fifth floor conference room in Waldschmidt Hall on Friday, October 21,  from 10 to 11:30 a.m. HR director Sandy Chung will lead the session, which will be focused on the Fair Labor Standards Act (FLSA) changes to the test for exempt status for employees.  The changes to the act are scheduled for implementation on December 1, 2016. Chung will provide an overview of the changes to the regulations, the impact of the changes, and practical guidance for supervisors on managing staff in the new environment.  We hope that supervisors will attend this important workshop.

Next Third Friday Supervisor Training: Sept. 23

chungThe next Third Friday Supervisor Training is scheduled for Friday, September 23, (which happens to be the fourth Friday in September) from 10 to 11 a.m., in the second floor conference room in the Clark Library. The topic of the training is “Recruitment Best Practices” and will focus on providing managers and supervisors with useful information for assessing candidate pools, fostering diversity and inclusion in the recruitment process, and other recruitment related best practices.

For more information contact HR at hr@up.edu.