UPbeat

News for and about University of Portland faculty and staff.

Sandy Chung

COVID Updates, Reminders

As a reminder, Multnomah County continues to be in Phase I of State of Oregon COVID-19 requirements, according to Sandy Chung, human resources. More information can be found using this link. All UP employees should continue to work remotely to the maximum extent possible consistent with their job duties. We ask employees to continue to be mindful about following this University direction which is based on the University’s commitment to our community’s wellness and Oregon legal requirements.

Please remember that masks should cover your nose and mouth. If an individual is age 5 years or older, masks, face coverings, or face shields are currently required statewide for:

  • All private and public workplaces — for example banks, classrooms, construction sites, offices and meeting rooms — unless someone is alone in an office or in a private workspace.
  • Indoor public spaces — for example grocery stores, pharmacies, public transit, personal services providers, restaurants, bars and retail stores.
  • Public and private colleges and universities, and private career schools.
  • Indoor and outdoor markets and street fairs.
  • Outdoor public spaces when physical distancing of at least six feet is not possible.
  • Individuals with a disability or medical condition may request accommodation from a business or public space if they cannot wear a mask.
  • State website link with mask requirement information.

Please make sure to follow UP’s mask policy which is consistent with Oregon’s statewide mask requirement.

Support available to UP employees includes:

This primary source of information about COVID-19 as it pertains to the UP community is www.up.edu/coronavirus. It is strongly recommended that employees review the information on the site regularly.

As the University’s vice president for human resources and designated social distancing officer, I welcome your questions and requests for assistance. Please contact me at chung@up.edu or by calling (503) 943-8484. Also, anonymous reports or concerns can be shared via this link: www.lighthouse-services.com/up.

 

2020 Professional Development Week, October 12-16

The human resources office has set up Zoom workshops for UP employees this week, according to Sandy Chung, HR. Because these workshops are voluntary, they can be done during your work time as approved by a supervisor or outside your work time if you wish to participate voluntarily for your own enrichment. Employees with any type of furlough are welcome to participate.

Please email hr@up.edu if you have any questions.

Also, we encourage you to participate in the diversity, inclusion, and equity workshops presented by the Office of International Education, Diversity and Inclusion, International Programs, and Studies Abroad. The next workshop is, “Understanding One’s Own Identity & Implicit Bias,” October 23, 4:15-6:45 p.m. Last day to sign up is October 21, by 3 p.m. RSVP via Engage at this link.

New UP Policy: Workplace Fairness Act

The State of Oregon passed a law called the Workplace Fairness Act, and the President’s Leadership Cabinet has implemented a new University policy consistent with this law, according to Sandy Chung, human resources. This new policy is called the Addendum to Harassment and Discrimination Policies. All University employees are encouraged to review this policy. This policy has links to other relevant policies and resources embedded in it, and it will be uploaded to up.edu/hr/workplace-concerns.

The Human Resources team is preparing several voluntary online workshops for UP employees during fall break week (October 12-16). Several of these workshops are on topics related to self-care. As well, there will be a Zoom workshop during fall break week about harassment and discrimination policies and processes at UP. Human resources will provide more information about these workshops next week.

If you have questions or need assistance, please reach out to hr@up.edu.

Notice About Change to Retirement Plan

University president Fr. Mark Poorman, C.S.C.. and interim VP for financial affairs Eric Barger have notified the UP community that, in the face of unprecedented financial shortfalls due to the COVID-19 pandemic, the University would be pausing employer contributions to retirement plans. Consistent with these prior messages, the Office of Human Resources will have a notice about this change mailed to all employees. You can also access a pdf of this notice at this link: Notice About Change of University of Portland’s Employer Contribution Rate for Retirement Plan.

As well, it has been a difficult week with the wild fires in Oregon. If you need any type of support, please let us know in Human Resources so we can support you.

Support available to all employees

Campus Ministry – ministry@up.edu, (503) 943-7131

Employee Assistance Program (free and confidential) – www.up.edu/hr/benefits/eap, (800) 433-2320

Human Resources – hr@up.edu, (503) 943-8484

Sandy – chung@up.edu, (503) 943-8484 (office), (310) 779-2406 (cell phone)

Human Resources Coronavirus Updates, Directives for March 13

The following information was shared with the campus community by Sandy Chung, Human Resources, on Friday morning, March 13:

Dear staff colleagues,

With the Coronavirus (COVID-19) situation, this is a time of uncertainty and stress for all of us. On behalf of UP’s leadership, I want you to know that we care about you, your families, and our communities. Our goal is to work together, support each other, and navigate this situation as a united campus. As a community of care and support, we can handle anything that comes our way.

An important goal is to prevent and slow the spread of the Coronavirus. In support of this, the University requests that departments and units work on the following:

  • The University encourages supervisors and employees to work together to determine those employees who can work from home, full-time or part-time, on a temporary basis while we respond to the Coronavirus situation. Please carefully review and follow the COVID Telework Policy and the COVID Telework Agreement Form, which are attached at this link (Human Resources Policy – COVID TeleWork Policy for Staff Employees – Final – 3.13.20). These documents will also be uploaded to www.up.edu/hr and the Human Resources section of PilotsUP. The COVID Telework policy does not cover employees who are requesting telework because: they may have been exposed to the Coronavirus, they have been diagnosed with the Coronavirus, they are quarantined due to the Coronavirus, they have childcare or family care difficulties related to the Coronavirus, or they or a family member is more vulnerable to the Coronavirus due to a health situation. Employees in these situations should work directly with Human Resources at hr@up.edu or (503) 943-8484. The COVID Telework policy does not apply to student employees. My goal is to get you guidance about student employees by Monday, March 16, 2020.
  • For employees who need to come to campus to do their job duties, we ask that supervisors and employees work together to create social distancing measures as possible and reasonable. This can include things like changing work spaces to create more distance and lessening in-person meetings.
  • Please remember that all University-sponsored and/or reimbursed travel must either be canceled or postponed until further notice, unless a written exception is granted by the Provost and/or a University Vice President.

To support UP and our communities, each of us needs to do our part, and how each of us contributes may be different. Please know that we cannot treat everyone the same; for example, some positions will require that work be done on campus and cannot be approved for telework. However, we can treat everyone in our community with care and support, with fairness and equity.

If you need help navigating personal or work situations – related to the Coronavirus, illness, childcare or family care, stress, and other situations – I encourage you to reach out to Human Resources (hr@up.edu, 503-943-8484) or to the confidential, free Employee Assistance Program (www.up.edu/hr/benefits/eap.html).

Also, please support the non-UP communities that you are engaged with. This includes acting responsibly with social distancing measures like not going to large gatherings of people. For some of us, this may also mean checking in with our K-12 schools, which will be closed the next two weeks; there will be families and children who will need food or other forms of support.

Please remember that the University is uploading Coronavirus resources and FAQs at www.up.edu/coronavirus and in the Human Resources section of PilotsUP.

Thank you everyone. Please take care of yourself, your families, and each other.

Sandy S. Chung

Vice President for Human Resources & Title IX Coordinator for Compliance

University of Portland | 504 Waldschmidt Hall

5000 N. Willamette Blvd. | Portland, OR 97203-5798

T 503.943.8987 | chung@up.edu

Human Resouces: Mandatory Professional Development Session on Oct. 14

The University will present professional development opportunities for all staff during the week of fall break (October 14-18, 2019), according to Sandy Chung, Human Resources. All sessions on Monday, October 14 are mandatory for staff. Exceptions to this requirement are as follows:

  • Certain departments due to operational necessity, as pre-approved by the University
  • Staff with a vacation day or other off-campus day, as pre-approved by the supervisor
  • Staff with an absence related to sick time related reasons or a HR-approved leave of absence.

Faculty members are welcome to attend as well.

Human resources will provide more information about the presentations on October 14, as well as other workshops available that week, via email.

Please email hr@up.edu if you have any questions. Also, an Outlook save-the-date which you can copy to your Outlook calendar is available to download at this link.

Title IX Informational Session for Faculty: Feb. 13

Title IX Informational Session for faculty members will take place on Wednesday, February 13, from 4 to 5:30 p.m., in Mago Hunt Center Theater. Sandy Chung (vice president for human resources and Title IX coordinator for compliance) and Matthew Rygg (associate vice president for student development and Title IX coordinator for education) will be present, as will Tom Greene, provost. Chung and Rygg will provide an overview of the work done this year by the Title IX team, and will respond to questions. Please submit questions in advance using this form.

Mandatory Professional Development Day, Oct. 15

This year, the University will be presenting professional development opportunities for all staff during fall break, October 15-18, 2018, according to Sandy Chung, human resources.

The sessions scheduled for Monday, October 15 are mandatory; all other sessions are optional and subject to availability. Please arrive at the Beauchamp Center by 9:15 a.m. HR will be recording the day’s activities and will make the recordings available in a couple of weeks for those who were unable to attend.

The mandatory Monday October 15 session is centered on diversity, inclusion, and equity. There will be a keynote by Julie Lythcott-Haims, former dean of first years at Stanford and author of Real American and How to Raise an Adult. Hours are 9:30 a.m. to 3:30 p.m., with lunch provided. All optional sessions are listed in the RSVP form linked above.

Please email hrtraining@up.edu if you have any questions.

Administration Promotions, President’s Leadership Cabinet Appointments Announced

University president Rev. Mark L. Poorman, C.S.C., has announced that Andrea Barton, general counsel, and Sandy Chung, associate vice president for human resources and interim title IX coordinator, will be promoted to Vice President and General Counsel, and Vice President for Human Resources, respectively, effective July 1, 2018.

Barton joined the University of Portland in January 2017 as General Counsel and Special Assistant to the President. She oversees all legal matters on behalf of the University and advises the University and members of the campus community in connection with higher education issues.

Chung joined the University of Portland as Director of Human Resources in December 2015. In 2017 she was promoted to Associate Vice President for Human Resources and in May 2018 was named Interim Title IX Coordinator. She has extensive experience in human resources, and is also a member of the California and Oregon State Bars.

There are also four new appointments to the President’s Leadership Cabinet: Rowena Bramlette, who has been promoted to associate vice president for budgeting; Eduardo Contreras, assistant provost and studies abroad; Elise Moentmann, associate provost; and Matthew Rygg, associate vice president for student development.

Staff Forum, April 25, Noon-1 p.m.

A staff forum will take place on Wednesday, April 25, from noon to 1 p.m., in Bauccio Commons, according to Sandy Chung, human resources. The goal of the forum is to uncover shared learnings since the Sunday, April 22 Wally Awards. Our path forward is one that reinforces our values and all that is best in our UP community. We invite input from as many community members as possible. There will be time for an open microphone, although time will be limited so that we can hear from as many staff community members as possible. In addition, there will be a handout available asking for specific recommendations about what our priorities might be for the University as we go forward.

Time spent attending the forum is work time, and staff may schedule a 30-minute lunch period before or after the forum, whichever works best for each staff member and his/her office. If you are unable to attend, we encourage you to share your thoughts and suggestions via the methods noted at the bottom of this email.

Anonymous Reporting Address:

Email: hr@up.edu

Interoffice Mail: Office of Human Resources

US Mail: Office of Human Resources, University of Portland, 5000 N. Willamette Blvd., Portland Oregon 97203