UPbeat

News for and about University of Portland faculty and staff.

Human Resouces

Benefits Open Enrollment is Coming Up!

This year’s Open Enrollment will start on Friday, November 1, and run through Friday, November 22, 2019. All benefited employees are required to confirm or change their healthcare benefits during this time. During open enrollment, benefited employees can elect new flex spending amounts, add or change supplemental life insurance, as well as add or drop dependents from healthcare. Any changes made during open enrollment will go into effect January 1, 2020. All forms and plan documents will be posted on the Human Resources websites on November 1.

The Staff and Faculty Wellness Fair will be held on Tuesday, November 5, from 10 a.m. to 1 p.m., at the Beauchamp Recreation and Wellness Center. Providers will be on hand to answer specific questions regarding benefits. There will also be community partners and internal departments on hand as well. Raffle tickets for a variety of prizes will be given to each employee who visits the Wellness Fair. Make sure to swing by!

For more information contact human resources at benefits@up.edu.

 

Kaiser On-Site Flu Shot Clinic, October 9

Faculty and staff who are covered under the University’s Kaiser healthcare plans will have an opportunity to receive a flu vaccination onsite on Wednesday, October 9, from 10:30 to 1:30 p.m. The clinic will be held in Franz Hall room 120. You will need to bring your Kaiser Permanente card along with photo ID to receive a flu shot.

For more information contact Laura Barnard at benefits@up.edu

 

TIAA Representative Visit, May 28-30

A representative from TIAA, which administers the University’s retirement accounts, will be on campus for financial counseling sessions on May 28, 29, and 30, according to Laura Barnard, human resources. Appointments with Rebecca Rohleder (pictured) are available during work hours on those days in the Career Center in Orrico Hall. Schedule your appointment today at www.tiaa-cref.org/schedulenow or by calling TIAA at 877.842.2028 (press 5 to schedule an appointment). This will be the last TIAA campus visit until school resumes in September.

Please email benefits@up.edu with questions.

TIAA Representative on Campus March 26-28

A representative from TIAA, which administers the University’s retirement accounts, will be on campus on March 26-28, according to Laura Barnard, human resources. Financial counseling appointments with Rebecca Rohleder (pictured) are available during work hours on those days in the Career Center in Orrico Hall. Schedule your appointment today at www.tiaa-cref.org/schedulenow or by calling TIAA at 877.842.2028 (press 5 to schedule an appointment).

Please email benefits@up.edu with questions.

 

 

New IRS Retirement Contribution Limits

The 2019 employee contribution limits to 403(b) accounts have been set by the Internal Revenue Service (IRS). Employees can contribute up to $19,000 to their 403(b) plans in the 2019 calendar year. For those age 50 and over, an additional “catch-up” amount of $6,000 is allowed by the IRS for a total maximum limit of $25,000. Those who wish to change their individual retirement contributions for 2019 can do so by filling out the Voluntary Retirement Contribution Form on the Human Resources Benefits website and email the completed form back to benefits@up.edu.

You can also sign up for a TIAA counseling session with Rebecca Rohleder, who will be on campus during work hours starting Tuesday, January 29 through Thursday, January 31, in the Career Center at Orrico Hall. Schedule an appointment today at www.tiaa-cref.org/schedulenow or by calling TIAA at 877-872-2028 (press 5 to schedule an appointment).

Open Enrollment Coming to a Close Nov. 20!

Open Enrollment ends at 4:30 p.m. on Tuesday, November 20. All benefited employees must confirm current coverage or request a change by this deadline. If you haven’t acted, please do so now by visiting the HR Open Enrollment page. During Open Enrollment, eligible employees can elect to enroll in Flexible Spending Accounts and Supplemental Life Insurance as well as add or drop dependents from healthcare. Those on Share the Savings need to fill out a new form each year.

For more information contact benefits@up.edu.

UP Open Enrollment Period: November 1- 20

The Open Enrollment period for UP employee benefits is happening now and will end on Tuesday, November 20, at 4:30 p.m. All benefited employees are required to confirm or change their healthcare benefits during this time. During open enrollment, benefited employees can elect new Flex Spending amounts, add or change supplemental life insurance, as well as add or drop dependents from healthcare. Those on Share the Savings will need to submit new forms for 2019 enrollment. Any changes made during open enrollment will go into effect January 1, 2019. All forms can be found on the Open Enrollment website: Open Enrollment. There are new providers in 2019 for Life Insurance, Long Term Disability, and Flexible Spending Accounts.

For more information contact human resources at benefits@up.edu.

Mandatory Professional Development Day, Oct. 15

This year, the University will be presenting professional development opportunities for all staff during fall break, October 15-18, 2018, according to Sandy Chung, human resources.

The sessions scheduled for Monday, October 15 are mandatory; all other sessions are optional and subject to availability. Please arrive at the Beauchamp Center by 9:15 a.m. HR will be recording the day’s activities and will make the recordings available in a couple of weeks for those who were unable to attend.

The mandatory Monday October 15 session is centered on diversity, inclusion, and equity. There will be a keynote by Julie Lythcott-Haims, former dean of first years at Stanford and author of Real American and How to Raise an Adult. Hours are 9:30 a.m. to 3:30 p.m., with lunch provided. All optional sessions are listed in the RSVP form linked above.

Please email hrtraining@up.edu if you have any questions.

HR Policy and Process Reminders: Please Review Now

Sandy Chung, associate vice president for human resources, sent an email on March 1 to all exempt and non-exempt staff regarding policy and process reminders from human resources. HR is requesting everyone take some time to review these policies. The following links can be used:

If you have any questions or need assistance, please contact human resources at hr@up.edu or x8484.

HR Asking for Updates to Employee Info

The Office of Human Resources has begun a project is to update staff job information and job related qualifications and experiences, according to Sandy Chung, HR. The projects is being implemented because Oregon recently passed legislation that requires employers to gather and update certain types of information to remain in compliance with Oregon employment law.

As part of this project, all staff employees need to complete a “UP Job Information Analysis Form–Staff Employee.” All staff employees are asked to complete this form by no later than February 5, 2018.

The “UP Job Information Analysis Form–Staff Employee” is available at this link. If you have trouble downloading the form, please email hr@up.edu and they will email the form. The form is in Word format to make formatting and editing as easy as possible. When ready to submit the form, please save the completed form and upload it at www.bitly.com/up-hr-upload. If you have any questions or need assistance, please email hr@up.edu or call x8484. An FAQ is available at www.bitly.com/up-jiup-2018.