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Money Matters:  60-Day Rule for Expense Reimbursements

March 6, 2020

There have been a number of questions recently about expense reimbursements, so it appears to be a good time for some policy/tax law reminders, according to Lori Watson, controller’s office.

  • As a general rule, all purchases should be made with a University purchasing card (or “p-card”).  Expense reimbursements are for non-p-card transactions such as mileage and cash tips.
  • Expense reimbursements requests must be submitted within 60 days of expenditure (this is a tax law requirement).  Requests received after 60 days may not be paid.
  • The 60-day rule applies to mileage payments.  Best practice is to report mileage on a monthly basis especially for those who do a lot of driving.

Please contact the controller’s office at x7393 or up_controller@up.edu if you have questions.

Filed Under: 03-09-2020, Campus Services, Controller Tagged With: Controller's Office, Lori Watson

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UPbeat is a newsletter for University of Portland faculty and staff published through the marketing & communications office; submit information to Marc Covert, upbeat editor, at 8132 or upbeat@up.edu. Submission deadline is noon the Thursday prior to publication. Submissions may be edited for clarity, consistency, brevity, or style.

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