To comply with federal law, specifically the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of Portland is required to report “statistics concerning the occurrence of the following criminal offenses reported to local police agencies, or to any official of the institution who has significant responsibility for student and campus activities: murder, sex offenses, robbery, aggravated assault, burglary and motor vehicle theft,” according to Gerald Gregg, public safety. In 2015, the Violence Against Women Act added dating violence, domestic violence, and stalking to the list of crimes that must be reported. The University must also report any of these offenses that were hate crimes, as well as any other hate crimes that may have resulted in bodily injury or fear of bodily injury.
For the purposes of the Clery Act, the law broadly defines campus security officials as an employee of the institution who “has significant responsibility for student and campus activities.” Pastoral or professional counselors are exempt from reporting these crimes. Yet, in the interest of providing a more complete picture of campus crimes, pastoral and professional counselors may voluntarily share information with security/police to include in the statistics. You do not need to identify the victim.
If you are not exempt from reporting and are aware of any crimes that occurred from January 1, 2018 through December 31, 2018 that were not reported to law enforcement, the Health Center, Campus Ministry, or the public safety department, it is important you forward that information to Gregg no later than May 31, 2019.
Please include the location of the incident, and it would be very helpful to provide the date of the incident. In addition, a brief description of the incident is needed so it can be properly classified following guidelines established by the FBI Uniform Crime Report program. A Crime Statistic Report Form and the Crime Definitions that should be used to report the incidents can be found here and here.
If you have any questions about this request, or if you would like to discuss the specifics about an incident, please contact Gregg at x7161 or via e-mail to firstname.lastname@example.org.