UP TechTalk

Exploring the wise integration of technology in teaching and learning

Zoom

Zoom is Now Campus Wide!

Posted by Filed Under: News, Teaching and Learning

As part of our efforts to better support the needs of Hybrid and Online instruction, ATSI has expanded our licensing to provide Zoom Pro accounts for all current faculty, staff, and students. Instructors may choose either Zoom or Teams for their sychronous instruction needs depending on which best fits their instructional style.

To access your Zoom Pro license, you will need to sign up for an account at Zoom.us using your UP email address- you will receive prompts to join our account. For more information, view these step-by-step instructions to set-up a UP Zoom account. You can also use this process to convert a previous free or personally paid Pro account to the University plan, giving you access to the full features at no cost to you.

Helpful Links:

Finally, Zoom has announced important updates to security settings- which will take effect on September 27th, 2020- mandating the use of either the waiting room or a meeting passcode. Visit their support site to learn more. We highly encourage you to get familiar with and start using these features on your own ahead of the change to maximize the security for your meetings and class sessions.

Secure Zoom Meetings

Posted by Filed Under: Teaching and Learning

Updated 6/25/20

As you may have already heard there are cases of hackers hijacking online classrooms and meetings.  We wanted to share updates and support articles to help you keep your online classrooms and meetings secure.

Security Toolbar

This icon provides a quick and easy way for hosts to located and enable many of Zoom’s in-meeting security features.

Visible only to hosts and co-hosts of Zoom Meetings, the Security icon provides easy access to several existing Zoom security features so you can more easily protect your meetings.

By clicking the Security icon, hosts and co-hosts have an all-in-one place to quickly:

Recommendations

  1. Keep your Zoom app updated. Visit the Zoom Download Center to get the latest version of Zoom.
  2. Add a password to your meeting to keep it private.
    1. Support Article – Meeting Password
  3. Enable the “Waiting Room” feature so you can control who enters.
    1. Support Article – Waiting Room
  4. Do not share invites to Zoom meetings on social media. Instead, send the meeting password directly to attendees.
  5. Use a random meeting ID, so it can’t be shared multiple times. According to Zoom’s website, this is safer than using a “Personal Meeting ID.”
  6. Keep your screensharing settings set to “Only Host”. This is a default in all Education Zoom accounts.
    1. Support Article – Update to Sharing Settings
  7. Lock a Zoom session that has already begun so no one else can join. Do this by clicking “Participants” in the bottom of a Zoom window, then clicking “Lock Meeting.” Those that leave the meeting will not be able to reconnect.
    1. Support Article – Manage participants in a meeting
  8. If someone enters your session without permission, you can remove participants.  Remove participants by hovering over their name in the Participants menu and click the “Remove” option.

Video – Passwords and waiting room

News

  1. KATU News Article – FBI investigating after two Massachusetts online classrooms hijacked by hackers
  2. April 1 – Message to our users from the Zoom Blog