Why are we upgrading to Office 2016?
The majority of our campus users are still using Office 2010, which is several years old. Many others have upgraded to Office 2013. By moving the entire campus to the newly released Office 2016, including campus labs and classrooms, we can take advantage of new features, streamline desktop support, reduce the risk of compatibility issues and improve security.
When will the upgrades start?
Department by department upgrades will begin in July and continue through the summer with the goal of completing all upgrades ahead of the fall semester. Your department’s specific upgrade date will be communicated in advance via email with details about department training to be included. We plan to start Administrative departments in July followed by Academic departments in August. Please note, we can adjust your department’s schedule to address conflicts as needed. We will work with department heads and admin assistants to confirm the schedule and set the training date. Here is a tentative week by week schedule:
|June 27 – July 1||Department Training Begins|
|July 4 – July 8||Library, Events, Residence Life, Campus Ministry, Career Center, Print/Mail, Alumni|
|July 11 – July 15||Marketing &Communications,Athletics,Public Safety|
|July 18 – July 22||Archives & Artifacts, HR, Development, Franz Center,GaravCtr., Grad School, Health Center, ROTC, Student Act., Student Affairs, Studies Abroad, SARC, Moreau Ctr.|
|July 25 – July 29||Controller, Financial Affairs, Financial Aid,Holy Cross, Registrar, Honors, ISS, IR, Admissions,BonAppetit, Academic Admins|
|Aug 1 – 5||Pplant, Facilities, CAS, Theology, Mathematics, Philosophy, Political Science, Physics, English, Environmental Studies, History|
|Aug 8 – 12||School of Eng., PFA,ILC, PsychologicalSciences, Sociology & Social Work, Biology, Chemistry, Communication Studies|
|Aug 15 – 19||PSOBA, School of Ed, School of Nursing|
|Aug 22 – 26||Offer Training for Returning Faculty|
|Aug 29 – Dec 16||Faculty Training Continues|
How does the upgrade process work?
The upgrade process is very simple. For Windows PC’s, Information Services will centrally enable an upgrade for your computer on the communicated date (this will be applied after hours). Once the upgrade is deployed you will see a pop-up message the next time you sign in to your computer. When you are ready to upgrade to Office 2016, you simply accept the upgrade via the pop-up and the installation will begin. The installation process typically takes about 25 minutes to complete. For more details please see the Office 2016 Upgrade Help Sheet.
Office 2016 for Mac will also be available as a self-service installation using the AppleUP app (in the Applications folder), however it does require that your operating system be on version OS X 10.10 Yosemite or higher. A self-service option will also be made available for OS updates.For more details please see the Office 2016 Upgrade Help Sheet.
Will training be provided?
The week ahead of your scheduled upgrade, training will be offered to your department. Topics will include an overview of the upgrade process, an introduction to Office 2016 and a review of Office365. Information Services staff will work with your department admin to coordinate a training date and location. If you prefer to learn on your own, click on the lynda.com link after logging into sso.up.edu and search the library of trainings for Office 2016 .
Many faculty are away for the summer, how will upgrades and training for such faculty be addressed?
Continuing training and professional development around Office 2016 and Office 365 will be available for faculty throughout the 2016/2017 academic year.
What are the new features of Office 2016 and how is it different than Office 2010 and 2013?
Office 2016 has several new features that are aimed at improving productivity and enhancing communication and collaboration. To learn more about Office 2016 be sure to attend your department training session. If you would like a sneak peek at Office 2016 please visit sites.up.edu/office365 and see the ‘Office 2016 Quick Start Guides’ tab located at the top of the web page.
How do I install Office 2016 on my personal devices?
All staff, faculty and students are eligible for the University of Portland’s Office 365 plan, which allows for download and installation of Office 2016 on up to 5 personal desktops or laptops and up to 5 personal mobile devices, like smart phones and tablets. To install Office 2016 on your personal devices simply visit portal.office.com, sign-in with your UP email and password and select ‘Install Now’.