Microsoft Teams has come to the University of Portland campus. Teams provides a new way to collaborate and communicate via an interactive chat-based workspace. The idea is to provide 21st-century learners and knowledge workers with a flexible and fun way to stay in sync while cutting down on email overload and never-ending meetings. While this new breed of chat app caught on first in the offices of cool start-ups in San Francisco and New York, it is being popularized in many fields as all types of workers become more mobile and more collaborative and will likely be an important tool for the 21st-century workforce. Teams has many applications to enhance collaboration in higher education. Colleagues who need to work in close cooperation across departments and disciplines, students who participate in clubs and projects, and even teachers and learners in an academic course can all use Teams to enhance collaboration and engagement.
As part of an ongoing effort to improve our services, staff and faculty mailboxes will be migrated from on premise mail servers to Office 365 cloud servers. The Advisory Council for Enterprise Services (ACES) approved the migration plan earlier this fall in anticipation of several key benefits. Department mailbox migrations are scheduled to begin the week of January 23rd.
Help Desk staff will reach out to department heads and administrative assistants to coordinate each department’s schedule (see schedule link below) and provide details about the migration process. Training about how to use the new collaboration features offered with Office365 such as Groups and Planner will also be available. For answers to common questions and to learn more about what to expect please see these helpful links:
If you have any questions about the migration plans please feel free to reach out to our technical support staff at the help desk (firstname.lastname@example.org or X7000).
We look forward to providing enhanced email and collaboration services to staff and faculty.
Information Services is excited to announce that Office 365 Groups will soon be available to UP students, staff and faculty. Getting things done means sharing information and collaborating with others. Your classmates, professors or work colleagues might be in the same room, down the hall, across town, or maybe even in a different time zone, but with an internet connection and common set of tools, you can get your project done from anywhere. Office 365 Groups is a service developed with collaboration in mind enabling you to work with your classmates, professors and co-workers when writing documents, creating spreadsheets, working on project plans, scheduling meetings, or sending email.
In addition, the Microsoft Outlook Groups mobile app makes it easy to send group messages and receive activity notifications on your phone or tablet. Office 356 Groups will be available to all UP students at the start of the Spring Semester and to staff and faculty once their mailboxes are migrated to the cloud. Additional resources will be made available as we get closer to launching groups in January.
- Watch a video preview of Office 365 Groups here.
- Learn more about Office 365 Groups features and how-to information here.
Information Services launched an initiative to update all campus computers to the latest Microsoft Office software over Summer 2016. IS successfully trained and rolled-out Office 2016 to hundreds of campus users over the summer months. The project is currently in its wrap-up phases. Haven’t received the update yet? Read on.
The self-service update will be pushed to all remaining users by Oct. 1st, 2016. PC users will see a pop-up allowing them to proceed with the update. Mac users will be able to update via the AppleUP app. Both options allow the end user to choose to update at a time of their choosing that is convenient for them.
Any users who have not initiated the update by the start of Fall Break (Oct 17th) will be automatically updated over the break. IS encourages all users to take the time in the first half of October to review the training and support materials listed below and update their Office software .
We are offering a self-paced digital course along with help-sheet and quick start guide resources for our community to use as they begin using the latest Office software from Microsoft.
Self-Paced Training Option
The Office 2016 training that you many users received in-person is also available via a self-paced digital course. I would encourage anyone has yet to upgrade to Office 2016 to go through this short course and to share this with any colleagues who weren’t able to make an in-person training!
Just want to go ahead and install Office 2016 right now instead of waiting for the update to be pushed to your account? You can download and install the new Office to your work computer as long as you are on campus and connected to the UP network – for specifics check out the Download & Install Office 2016 at UP Help Sheet.
Quick Start Guides
Here’s a quick look at the top 4 new features in Office 2016 (Windows version)
Want to use the online components of Office 365?
- You can login to Office 365 on the web through UP SSO https://sso.up.edu to access OneDrive, Office Online, Forms and more.
- In Office 2016 for PC or Mac, just sign-in and save to OneDrive.
- For mobile devices just search the App Store/Google Play store for apps for Word, PowerPoint, Excel, Outlook, OneDrive, OneNote, & Skype for Business.
Want to install Office 2016 at home? You can install on up to 5 personally owned PCs/Macs using your Office 365 subscription.
Looking for tutorial videos? ATS has created tutorial videos on using Office 365 available on our Technology Tutorials MediaSpace page!
Finally, there are lots of resources here on the UP Office 365 site! Check the Online Training section for scenario-based online training from Microsoft and links to Lynda.com tutorials for those who want to deep-dive and become Office 2016/Office 365 masters!
Need Help? No Problem!
And of course, you can always contact our tech support team at the UP Help Desk at email@example.com or ext 7000!
Why are we upgrading to Office 2016?
The majority of our campus users are still using Office 2010, which is several years old. Many others have upgraded to Office 2013. By moving the entire campus to the newly released Office 2016, including campus labs and classrooms, we can take advantage of new features, streamline desktop support, reduce the risk of compatibility issues and improve security.
When will the upgrades start?
Department by department upgrades will begin in July and continue through the summer with the goal of completing all upgrades ahead of the fall semester. Your department’s specific upgrade date will be communicated in advance via email with details about department training to be included. We plan to start Administrative departments in July followed by Academic departments in August. Please note, we can adjust your department’s schedule to address conflicts as needed. We will work with department heads and admin assistants to confirm the schedule and set the training date. Here is a tentative week by week schedule:
|June 27 – July 1||Department Training Begins|
|July 4 – July 8||Library, Events, Residence Life, Campus Ministry, Career Center, Print/Mail, Alumni|
|July 11 – July 15||Marketing &Communications,Athletics,Public Safety|
|July 18 – July 22||Archives & Artifacts, HR, Development, Franz Center,GaravCtr., Grad School, Health Center, ROTC, Student Act., Student Affairs, Studies Abroad, SARC, Moreau Ctr.|
|July 25 – July 29||Controller, Financial Affairs, Financial Aid,Holy Cross, Registrar, Honors, ISS, IR, Admissions,BonAppetit, Academic Admins|
|Aug 1 – 5||Pplant, Facilities, CAS, Theology, Mathematics, Philosophy, Political Science, Physics, English, Environmental Studies, History|
|Aug 8 – 12||School of Eng., PFA,ILC, PsychologicalSciences, Sociology & Social Work, Biology, Chemistry, Communication Studies|
|Aug 15 – 19||PSOBA, School of Ed, School of Nursing|
|Aug 22 – 26||Offer Training for Returning Faculty|
|Aug 29 – Dec 16||Faculty Training Continues|
How does the upgrade process work?
The upgrade process is very simple. For Windows PC’s, Information Services will centrally enable an upgrade for your computer on the communicated date (this will be applied after hours). Once the upgrade is deployed you will see a pop-up message the next time you sign in to your computer. When you are ready to upgrade to Office 2016, you simply accept the upgrade via the pop-up and the installation will begin. The installation process typically takes about 25 minutes to complete. For more details please see the Office 2016 Upgrade Help Sheet.
Office 2016 for Mac will also be available as a self-service installation using the AppleUP app (in the Applications folder), however it does require that your operating system be on version OS X 10.10 Yosemite or higher. A self-service option will also be made available for OS updates.For more details please see the Office 2016 Upgrade Help Sheet.
Will training be provided?
The week ahead of your scheduled upgrade, training will be offered to your department. Topics will include an overview of the upgrade process, an introduction to Office 2016 and a review of Office365. Information Services staff will work with your department admin to coordinate a training date and location. If you prefer to learn on your own, click on the lynda.com link after logging into sso.up.edu and search the library of trainings for Office 2016 .
Many faculty are away for the summer, how will upgrades and training for such faculty be addressed?
Continuing training and professional development around Office 2016 and Office 365 will be available for faculty throughout the 2016/2017 academic year.
What are the new features of Office 2016 and how is it different than Office 2010 and 2013?
Office 2016 has several new features that are aimed at improving productivity and enhancing communication and collaboration. To learn more about Office 2016 be sure to attend your department training session. If you would like a sneak peek at Office 2016 please visit sites.up.edu/office365 and see the ‘Office 2016 Quick Start Guides’ tab located at the top of the web page.
How do I install Office 2016 on my personal devices?
All staff, faculty and students are eligible for the University of Portland’s Office 365 plan, which allows for download and installation of Office 2016 on up to 5 personal desktops or laptops and up to 5 personal mobile devices, like smart phones and tablets. To install Office 2016 on your personal devices simply visit portal.office.com, sign-in with your UP email and password and select ‘Install Now’.
Office 2016 for Windows Is Available in the Office 365 Portal
The newest version of the Office desktop apps for Windows PCs is out for University of Portland Office 365 users. You can download Office 2016 PC for your personally owned laptop or desktop computer from the Office 365 portal.
If you haven’t used your Office 365 subscription to get Office on your device yet, now is a great time to start! Please see the Download and install Office using Office 365 for business on your PC.
For user on UP-owned Windows PCs, please see the Installing Office on a Word PC or Mac helpsheet.
Office 2013 users should see a prompt to update when logged into any Office app (such as Word 2013). You can use this to upgrade at your convenience. If you currently have Office 2013 installed and do not see an update prompt, you can use the following steps to manually trigger the update.
Open Word 2013
Create a blank new document
In the upper right hand corner, click your user name
Then choose Account Settings
Click Update Options, then Check for Updates to check for updates